Conference Room

Agendas & Minutes

Light Plant Meeting Notices & Agendas

The Board of Light Commissioner’s generally meet on the first Tuesday of every month at WBMLP's Main Office at 4 Crescent Street, West Boylston. 


Light Plant Meeting Minutes

Select the Meetings Minutes you'd like to view below. Click for a simultaneous Quick View and PDF download. Signed hardcopies of WBMLP's Meeting Minutes are available upon request and include all the referenced attachments.


2017 Meeting Minutes

Meeting Minutes ::: March 21, 2017
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes March 21, 2016.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, March 21 2017, 5:00pm
Present: Board members Anthony Meola (Chairman), William Smith (Vice), Win Handy (Secretary), and, GM Jonathan Fitch.
The meeting was called to order at 5:00pm by Commissioner Smith.
Agenda: The Board reviewed and approved the agenda.
Meeting Minutes: The Board did not review and approve any meeting minutes.
Financial Statements: Not discussed.
Retiree Health Insurance: The GM provided the Board an update on a retiree’s health insurance policy that will be charged to a supplemental plan once the retiree is enrolled in Medicare.
Terms and Conditions/Security Deposits: Not Discussed
Legislative Efforts: Not Discussed.
Special Project 2015A: Not Discussed
Streetlight Grant: The Board discussed MMWEC’s RFP and grant for new LED streetlights. The GM will select one of those two manufactures to replace the remaining 500-600 fixtures in Town.
The Board requested the GM to research options for other types of utility poles along causeway. The new street lights would look better on nicer poles.
Community Shared Landfill Solar Project: The GM requested the Board to consider and approve converting the short-term pooled load to a long-term pooled loan per the attached draft vote from MMWEC. The Board discussed the term, interest rates, project costs, and reserve requirements. The Board motioned and voted 3-0, approving the votes, as drafted, in the attached confirmation and ratification document.
Other: The Board and GM discussed the contents of the attached Email to the Town Administrator, which included the Dog park at WBMLP land on Paul Tivnan Drive, aerial Fiber project from WBMLP to new police station, Worcester County Retirement pension, GASB reporting requirements, and Retiree Health Insurance.
The next meeting is April 4, 2017. The Board meeting adjourned at 5:35pm.
__________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
____________________________
William Smith
Meeting Minutes ::: Feb. 7, 2017
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes February 7, 2017.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, February 7 2017, 5:00pm
Present: Board members Anthony Meola (Chairman), William Smith (Vice), Win Handy (Secretary), and, GM Jonathan Fitch. The meeting was called to order at 5:05pm by Commissioner Smith.
Agenda: The Board reviewed and approved the agenda.
Meeting Minutes: The Board reviewed and approved the meeting minutes from January 17, 2017 and December 6, 2015.
Financial Statements: The Board reviewed and discussed the attached FY2016 financial statements and bank balances to date.
Retiree Health Insurance: GM and Board discussed an employee that retired in 2006, before reaching the age of 65. In 2011, the employee turned 65 and was provided instructions to sign up for social security and Medicare. The employee did not sign up for Medicare and a decision was made that the employee wasn’t eligible for Medicare. WBMLP recently questioned this again and now the employee may have to enroll in Medicare Part B by March 31, 2017, the open enrollment period, and, there may be a late enrollment penalty.
2018 Worcester County Retirement Assessment: GM gave the Board a summary of the current and previous pension assessments due July 1 each year.
Terms and Conditions/Security Deposits: The Board reviewed WBMLP’s current terms and conditions which allows the collection of up to three months in estimated bill as a security deposit from renters and commercial accounts.
View the 2018 Worcester County Retirement Assessment Table by clicking here.
Legislative Efforts: The GM gave the Board an update on MEAM legislative activities. MEAM is representing the 40 MLP’s by providing a legal opinion opposing MA DOER’s proposed solar incentives, and, the Clean Energy Standard proposed by MassDEP. MEAM’s opinion is that MassDEP lacks the legal authority to implement a CES. Legislatively, MassDEP never intended for the GWSA to include MLP’s in a CES. WBMLP is also working on public hearing submittals to help shape the CES to minimizes the impact on WBMLP.
Special Project 2015A: The GM and Board reviewed the results of the FCA11 auction. At the last meeting WBMLP sought Board approval to hedge our capacity costs and lock in through participation in project 2015A, approximately 7% of our capacity requirements or 1.5MW’s. This joint owned MMWEC project did not clear the FCA11, ISO-NE auction held yesterday. WBMLP will resubmit in the FCA12 (Feb 2018) and FCA13 (Feb 2019).
Streetlight Grant: MMWEC solicited bids for new LED streetlights and recommended (4) fixture manufacturers and distributors. Two of the manufacturers have been used by WBMLP. WBMLP will select one of those two manufactures to replace the remaining 500-600 fixtures in Town.
Community Shared Landfill Solar Project: The new solar site produced approximately 106 MWh’s compared to 133 MWh’s estimated amount from Greenskies. There was a lot of down time in January due to commissioning the site and snowfall. 106 MWh’s produces approximately $29,945 in REC revenue, not including the value of the actual energy and transmission benefits.
Causeway Light Fixture: Sample fixture installed on the causeway.
Middle School Energy Fair: WBMLP is providing LED light bulbs, solar panel, and information about our renewable energy projects for an energy affair at the Middle School in West Boylston.
Customer issue: 61 Bowen Street, trimmed spruce tree.
Other: None
The next meeting is March 7, 2017. The Board meeting adjourned at 6:20pm.
__________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
____________________________
William Smith
Meeting Minutes ::: Jan. 17, 2017
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes January 17, 2017.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, January 17, 2016
Present: Board members, Win Handy (approx. 5:30pm), Anthony Meola, William Smith, GM Jonathan Fitch, and Dave Eckhardt PE, were present.
The meeting was called to order at 5:00pm by Commissioner Smith.
Agenda: The Board reviewed and approved the agenda.
Meeting Minutes: The Board reviewed and approved the meeting minutes of November 3, 2015 and December 1, 2015.
Financial Statements: FY2015 financial statement and bank balances to date.
Emerald Ash Borer: Mr. Eckhardt introduced the Board to the facts regarding a new beetle infestation in ash trees in MA. The Town will develop a risk management plan to deal with the issue. Inventorying trees along the roads and electrical distribution system is the first step. Ash trees make up 5% of forest. No federal assistance with this beetle. The Board discussed the risk, the cost of removing trees, and responsibility for the cost. More information will follow once a task force is developed and meets.
MA Green Communities Designation: Mr. Fitch gave the Board an update on how a community can be designated a “Green Community” if it meets (5) criteria. Most of the criteria is dependent upon the Town implementing the (5) criteria. Attached is an executive summary of the program and criteria. MA DOER states there is 6th criteria for MLP’s and that is to charge each customer a “renewable energy charge” and give the funds to the state’s renewable energy trust which funds grants and rebates issued by MassCEC.
MassCEC Grants and Rebates: Mr. Fitch gave the Board an update on how the renewable energy charge is used. Communities and individual customers can request grants from the state administered, MassCEC, if the community’s ratepayers, pay through their electricity bill, a renewable energy charge of $0.0005/kWh. All investor owned utility ratepayers pay
this charge. The following MLP’s have opted in 2009 to contribute; Ashburnham, Holden, Holyoke, Russell, and Templeton. No other MLP has joined since 2009.
Sidewalk Reconstruction Project: The Board discussed the town project to reconstruct the sidewalks along Crescent, Prospect, Goodale, and Central Streets. Approximately (40) poles should be replaced and some may need to be relocated for sidewalk clearance and ADA compliance.
Solar Project: (Did not discuss)
911/Dispatch Fiber: (Did not discuss)
Trucks: (Did not discuss)
Other: The Board discussed the flag and lights on the Old Stone Church. The Board would like to see the overhead wires installed underground along the RT 140 causeway, which will be repaved this year. The Board also discussed and liked the idea of causeway LED lighting, similar to the type used on new bridges, like Shrewsbury’s.
The next meeting is February 2, 2016. The Board meeting adjourned at 7:00pm.
___________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith

2016 Meeting Minutes

Meeting Minutes ::: Dec. 6, 2016
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes Dec. 6, 2016.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, December 6, 2016, 5:00pm

Present: Board members Anthony Meola, William Smith, Win Handy, and, GM Jonathan Fitch. Greg Phipps from Tangent Energy was present.
The meeting was called to order at 5:05pm by Commissioner Smith.

Agenda: The Board reviewed and approved the agenda.

Meeting Minutes: The meeting minutes of October 4, 2016 and September 6, 2016 were reviewed and approved.

Financial Statements: The FY2016 financial income statement as of October 31, 2016, were reviewed and discussed.

Distributed Generator: Tangent Energy Solution discussed with the Board and GM a proposal to finance and install a 2MW DG system in town. The Board reviewed and discussed the attached presentation on a 2MW DG system. The potential financial revenue streams and payback were discussed The Board asked the GM to consider sharing a site with Boylston. Tangent requires a MOU to proceed.

2017 Power and Transmission Budget: WBMLP prepared the attached energy and transmission budge for 2017 for the Board. The GM expects energy and transmission to cost approximately $5.3M compared to last year’s budget of $5.88M. The Board reviewed and discussed the 2017 energy and transmission budget.

Commissioner Handy requested an PPA update from the GM on MWRA’s Oakdale hydro.

Legislative Efforts: The Board reviewed the attached November 21, 2016 letter from WBMLP to MassDEP regarding the Clean Energy Standard (CES). MEAM is representing the 40 MLP’s by providing legal opinions and opposition to MA DOER’s proposed solar incentives, and, a CES Standard proposed by MassDEP.

Streetlight Grant: The GM told the Board that WBMLP/MMWEC submitted a grant request to MA DOER to exchange the remaining 658 streetlights to energy saving LED type. The grant would provide 50% of the material cost. MA DOER will award by the end of the year. Hancock Wind: The Board and GM discussed the status of the Hancock Wind PPA. The Hancock Wind project will be operational this month and WBMLP will receive our proportional share of energy from this renewable energy generator location in Maine. This fixed cost energy contract represents about 2.2% of our annual supply requirements.

Landfill Solar Project: The GM provided a project update to the Board. All the racking and solar panels are installed. Fencing is being installed. Inverters, conduits, wiring, and medium voltage equipment is scheduled to arrive this week and next week. Still on track to be mechanically complete by January 7, 2017.

All Purpose Truck: WBMLP has a 2006 F350 4x2 dump truck with 17,417 miles and a 2000 C3500 4x4 utility body truck with snow plow and 29,677 miles. The GM proposes to sell and/or trade the two trucks for (1) new 2016/2017 F350 4x4 dump with snow plow that can perform both function as the two older trucks.

The Board discussed the proposal and attached quote from MHQ. Commissioner Handy made a motion to approve the purchase of a new dump truck, Commissioner Smith seconded the motion, and the Board voted 3-0 to approve the purchase.

Other: None

The next meeting is January 10, 2016. The Board meeting adjourned at 6:45pm.

__________________________ Anthony Meola Jr,
____________________________ Winthrop Handy
____________________________ William Smith
Meeting Minutes ::: Oct. 4, 2016
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes Oct. 4, 2016.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, October 4, 2016, 5:00pm

Present: Board members Anthony Meola, William Smith, Win Handy, and, GM Jonathan Fitch. Brenda Bowman, ratepayer, was also present for beginning of meeting.

The meeting was called to order at 5:15pm by Commissioner Smith.

Agenda: The Board reviewed and approved the agenda.

Meeting Minutes: No meeting minutes were reviewed and approved.

Brenda Bowman: Wanted to know if land on Paul Tivnan Drive could be used as dog park. The Board let Mrs. Bowman know that land was given by WBMLP to the Town at the time of the purchase.

Financial Statements: The Board reviewed and approved FY2016 financial statements to date. 2017 Power and Transmission Budget: The GM and Board reviewed the initial power and transmission budget for FY2017. Power supply costs are a major component of our annual budget and represent approximately 75% of our annual operating expense. WBMLP’s power portfolio strategy is working well and our costs are decreasing. This is primarily due to the decrease in project debt as our original loans are paid off.

Renewable Energy Credits (REC’s) The GM let the Board know that WBMP sells its SREC’s annually in order to pay for the capital cost of installing solar energy in West Boylston. WBMLP’s bid offer was selected in the National Grid RFP for SREC I’s and SREC II’s.

• 2017 SREC I sold at $355, unit contingent (WB Solar Coop)
• 2017 SREC II sold at $282.50, unit contingent (WB Community Solar) Landfill Solar Project: GM provided a project update to Board. The construction and DEP permits were approved and construction has begun. Here is a summary schedule of the construction activities.
Site Layout and Racking 9/14 to 10/14
Modules 10/7 to 10/31
Inverters 10/12 to 11/4
Stringers 10/12 to 11/15
Feeders/panels 11/5 to 12/3
MV Gear/Metering 12/3 to 12/18
Fence Installations 11/15 to 12/11
Interconnection 12/19 to 12/23
Project close out 1/4

A ground-breaking ceremony is scheduled for Friday with Senator Chandler and Representative O’Day. The Board approved GM spending for an aerial/drone photo of the completed project.

Fiber Project: Phase 1 is complete and WBMLP requested reimbursement for approximately $85k in materials. WBMLP donated approximately $98k in labor, equipment, mutual aid, and details. Phase II will run fiber from WBMLP to a new communication tower on Beaman Road.

LED Street Lighting Grant: MMWEC Submitted our grant request to MA DOER. Our grant seeks 50% reimbursement for the LED streetlights, material only.

Other: None

The next meeting is November 1, 2016. The Board meeting adjourned at 6:10pm.

__________________________ Anthony Meola Jr,
____________________________ Winthrop Handy
____________________________ William Smith
Meeting Minutes ::: Sept .6, 2016
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes Sept. 6, 2016.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, September 6, 2016, 5:00pm
Present: Board members Anthony Meola, William Smith, Win Handy, and, GM Jonathan Fitch.
The meeting was called to order at 5:10pm by Commissioner Smith.
Agenda: The Board reviewed and approved the agenda.
Meeting Minutes: The June 15, 2016 and August 2, 2016 meeting minutes were reviewed and approved.
Financial Statements: The Board reviewed and discussed the FY2016 financial statements to date.
9-11 Anniversary: The Board and GM discussed the spot lights at the Old Stone Church on the 15th anniversary of 9-11.
Streetlight Grant: GM told the Board that MA DOER is offering MLP’s a LED streetlight conversion grant. WBMLP will submit a grant request to exchange the remaining 658 streetlights to energy saving LED type. The grant would provide 50% of the material cost.
Landfill Solar Project: The GM gave the Board a project update. WBMLP and the developer are waiting on the construction permits and DEP permit. The major pieces of equipment have been ordered.
Itron Meter Reading: The Board and GM discussed the future of our Itron meter reading equipment. December 31, 2016 is the End of New Sales (EONS) date for MV-RS meter reading software. Itron will provide contract maintenance support for MV-RS software for an additional five (5) years after the EONS. The End of Support (EOS) date for MV-RS software will be December 31, 2021. The Itron handheld meter reading FC300 computer EONS date is September 16, 2016. EOS for the FC300, hardware repairs, and spare parts is December 31, 2021.
WBMLP will have to plan for replacement software and hardware over the next 5 years.
Decorative Streetlights: WBMLP is soliciting quotes for new decorative LED street lights for the Rt140/12 Causeway and Central Street. A teardrop style LED fixture with arm costs approximately $2,300 - $3,000 depending on the manufacturer and features. Commission Handy requested another street light in front of library.
Other: Commissioner Meola confirmed the CBA contract increased wages by $.50 and 2.75% in the first year only and that the $0.50 wage increase didn’t apply the next two years.
The next meeting is October 4, 2016. The Board meeting adjourned at 6:15pm.
__________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
____________________________
William Smith
Meeting Minutes ::: August 2, 2016
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes August 2, 2016.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, August 2, 2016
Present: Board members Anthony Meola, William Smith, Win Handy, and, GM Jonathan Fitch.
The meeting was called to order at 5:13pm by Commissioner Smith.
Agenda: The Board reviewed and approved the agenda.
Meeting Minutes: No minutes were approved.
Financial Statements: The Board discussed and reviewed the attached FY2016 financial statements to date.
IG Request for Information: The GM told the Board that WBMLP is preparing a response to the attached IG request for information. WBMLP needs to submit employee policies, employee buyouts, and GM Contracts from January 1, 1999 to the present.
2017 Power and Transmission Budget: The Board discussed the attached power and transmission budgets for 2016 and 2017. Power supply costs are a major component of our annual budget and represent approximately 75% of our annual operating expense.
WBMLP’s GM prepared an initial power and transmission budget for 2017. The GM states that our power portfolio strategy is working well and our costs are decreasing slightly. This is primarily due to the decrease in project debt as our original loans are paid off. The GM prepared the attached summary of WBMLP’s power supply portfolio and strategy for the Board.
Landfill Solar Project: The GM gave the Board a brief update on the project. WBMLP and the developer are completing the construction permit and DEP permit drawings. The major pieces of equipment have been ordered. The attached specifications for the major pieces of equipment were reviewed. The Board discussed the T&G article from July 28, 2016.
Collective Bargaining Agreement (CBA): The Board and GM discussed WBMLP completing negotiations on the new three year CBA. The overall strategy for WBMLP is too maintain competitive wages compared to the average wage of similar positions in comparison to the (40) MLP’s and selected regional MLP’s based on size.
The original union proposal for the CBA included:
• Wage Base adjustment of $1.00 per hour across all positions
• Wages increase 5%, 5%, and 5% in years 1, 2, and 3 respectively
• Standby Pay increase 10%, 8%, and 8% in years 1, 2, and 3 respectively
• Minor changes to sick leave banking
The final negotiated contract language includes:
• Wage Base adjustment of $0.50 per hour across all positions
• Wages increase 2.75%, 2.5%, and 2.75% in years 1, 2, and 3 respectively
• Standby Pay increase 0%
• Minor changes to sick leave banking
This increases lineman wages by a total of $12,712.54, $7,988.85, and $9,007.43 in each year of the new contract.
In reviewing the wages of the office staff and general foreman, the same increases in wages is warranted. WBMLP compared all wages to both the average of all (40) MA municipal light plants and the surrounding central MA municipal light plants. The new wages generally match to the average wages paid to similar employees in the central MA area.
This increases the remaining employee wages by a total of $10,560.15, $6,949.77, and $7,835.87 in each year of the new contract.
The Board voted and approved, 3-0, the attached CBA effective July 1, 2016 and increased the office staff personnel and GM wages and salaries by the same annual percentages in the CBA. In summary, there is a first year increase of $.50/hour for all hourly employees. An annual increase of 2.75%, 2.5%, and 2.75% over three years for both hourly and salaried employees, including the GM, effective July 1, 2016.
Wachusett Causeway Underground Project: WBMLP prepared a cost estimate to place the overhead lines underground along the Rt140/12 causeway.
Wachusett Causeway Cost Estimate:
(See Page 3 of the Meeting Minutes PDF for the Cost Estimate Table by clicking here)
The UG estimate from Lynch includes only (2) conduits for Verizon, so that estimate has to be updated. Verizon is preparing a more accurate estimate and will provide it within the next two weeks.
The board discussed the cost and the goals of the project. The Commissioner’s recognized the project would help make the causeway look better but the cost was higher than expected. Commissioner Handy proposed only installing the conduits at this time. Commissioner’s Smith and Meola wanted additional customer input through a survey. The Board instructed the GM to draft a flyer/survey about the project to receive customer input.
Other: The GM read a letter regarding the Bandstand Committee and contribution in Charlie Coughlin’s memory.
The next meeting is September 6, 2016. The Board meeting adjourned at 6:30pm.
__________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
____________________________
William Smith
Meeting Minutes ::: June 15, 2016
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes June 15, 2016.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, June 15, 2016
Present: Board members Anthony Meola, William Smith, Win Handy, and, GM Jonathan Fitch.
The meeting was called to order at 5:15pm by Commissioner Smith.
Agenda: The Board reviewed and approved the agenda.
Meeting Minutes: The Board reviewed and approved the April 25, 2016, May 3, 2016, and May 17, 2016 meeting minutes.
Financial Statements: The Board reviewed and discussed the attached FY2016 financial statements to date.
Solar Project: The Board and GM discussed the proposed landfill solar project. The BOS signed the landfill lease and has requested the Board of Light Commissioners to sign it. MMWEC prepared the following documents for the Board to consider in order finance the Landfill Community Solar Project through the MMWEC Pooled Loan Program.
• Reimbursement Resolution
• Vote to Authorize Pooled Loan Program Loan Agreement and Promissory Note
• General Certificate for GM
The Board reviewed the attached solar project financial pro forma. The Board voted and approved, 3-0, the solar project; Reimbursement Resolution, Vote to Authorize Pooled Loan Program Loan Agreement, Promissory Note, and, to authorize the GM to sign the landfill lease with Town.
Other: None
The next meeting is August 2, 2016. The Board meeting adjourned at 6:05pm.
__________________________
Anthony Meola Jr,
_________________________
Winthrop Handy
____________________________
William Smith
Meeting Minutes ::: May 17, 2016
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes May 17, 2016.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, May 17, 2016
Present: Board members Anthony Meola, William Smith, and Win Handy, and, GM Jonathan Fitch.
The meeting was called to order at 5:10pm by Commissioner Smith.

Agenda: The Board reviewed and approved the agenda.

Solar Project: The Board reviewed and discussed the (6) bids in response to our Invitation for Bid (IFB). Two of the lowest qualifying bids are summarized in the attached document. The GM informed the Board that the two most qualified and lowest bids are a PPA based bid from Tangent and a lump sum bid from Greenskies.

The GM told the Board the Planning Board and ZBA approved our special permits. The MassDEP permit is under technical review. The final terms and conditions of the landfill lease is $10k annually without an escalator and the cap O&M of approximately $9.5k annually.

MA DOER extended our project completion deadline until January 8, 2017. The Landfill Solar Project is approved as a Community Solar project in order to qualify for the SREC II environmental attributes. This means WBMLP will sell the energy directly to ratepayers through a solar rate which will be the same as their corresponding residential or commercial rate. WBMLP will have to sign up customers for the electricity output. WBMLP maintains ownership of the SREC’s and intends to sell to pay for the project.

The Board discussed and reviewed the MMWEC prepared financial analysis to determine the net present value of the two lowest qualifying bids. Commissioner Meola made a motion to award the project to Greenskies whose lump sum bid had the highest NPV. Commissioner Handy seconded the motion. All three Commissioners voted 3-0, approving the award of the bid to Greenskies.

Other: None

The next meeting is June 7, 2016. The Board meeting adjourned at 6:00pm.
___________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
____________________________
William Smith
Meeting Minutes ::: May 3, 2016
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes May 3, 2016.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, May 3, 2016
Present: Board members Anthony Meola, William Smith, and Win Handy, and, GM Jonathan Fitch. Previous GM John Scirpoli was also present.
The meeting was called to order at 5:10pm by Commissioner Smith.

Agenda: The Board reviewed and approved the agenda.

Meeting Minutes: The Board did not review or approve meeting minutes.

Previous Manager: John Scirpoli discussed with the Board, assisting WBMLP on solar and hydro projects in town.

Financial Statements: The GM gave the Board an update and actuals to date on the FY2016 financial statements through March 31, 2016.

Oakdale Hydro: The GM told the Board that MWRA is still considering our 5 and 10 year price proposal for Oakdale Hydro.

Sidewalk Reconstruction Project: The GM updated the Board on the project status. The sidewalks along Crescent, Prospect, Goodale, and Central Streets are under construction by P.J. Albert Inc. Approximately (40) poles will be replaced and some may need to be relocated for sidewalk clearance and ADA compliance.

Solar Project: WBMLP received approval of the special permits from the Planning Board and ZBA. The MassDEP post closure use permit is in technical review phase. The MA DOER deadline for construction of this SREC II project is January 8, 2016. A comparison of the two lowest and most qualified bids summarizes each proposal. The landfill lease is included on the Town warrant, May 16th.

The GM and the Board discussed the project proposal cost and how it compares to other similar types of actual installed project costs around Massachusetts. The Board directed the GM to check references on Greenskies.

911/Dispatch Fiber: The Board discussed and was updated by the GM on the fiber project. WBMLP is installing the fiber related hardware and material on approximately 230 utility poles from WBMLP to Holden. WBMLP will install the fiber with help from other MLP’s.
Union Contract: The GM provided the Board a summary on the status of negotiations to sign a new three year CBA.

Other: None

The next meeting is June 7, 2016. The Board meeting adjourned at 6:30pm.
___________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
____________________________
Meeting Minutes ::: April 25, 2016
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes April 25, 2016.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, April 25, 2016
Present: Board members, Anthony Meola, Win Handy, and William Smith, and GM Jonathan Fitch, were present.
The meeting was called to order at 5:05pm by Commissioner Smith.

Agenda: The Board reviewed and approved the agenda.

Meeting Minutes: The Board reviewed and approved the meeting minutes of March 8, 2016 and April 5, 2016.

Solar Project: The Board and GM discussed the (6) bids received in response to our Invitation for Bid (IFB). Two of the lowest qualifying bids from Greenskies and Tangent, are summarized in the attached document.

Commissioner Meola wants the GM to provide a cost comparison ($/watt installed) of the proposals versus other similar completed projects.

The GM gave the Board an update on project permitting. Planning Board is still reviewing our special permit. ZBA approved our project last week. The MassDEP permit is under technical review.

The GM informed the Board that WBMLP and the BOS are still negotiating the final terms of the landfill lease.

MA DOER extended our project completion deadline until January 8, 2017. The Landfill Solar Project is approved as a Community Solar project in order to qualify for the SREC II environmental attributes. This means WBMLP will sell the energy directly to ratepayers through a solar rate which will be the same as their corresponding residential or commercial rate. WBMLP will have to sign up customers for the electricity output. WBMLP maintains ownership of the SREC’s and intends to sell to pay for the project.

MMWEC prepared a financial analysis to determine the net present value of the two lowest qualifying bids.

The Board will discuss and consider the project at its next meeting.

Other: None

The next meeting is May 2, 2016. The Board meeting adjourned at 6:15pm.
___________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
____________________________
William Smith
Meeting Minutes ::: April 5, 2016
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes April 5, 2016.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, April 5, 2016
Present: Board members, Anthony Meola, William Smith, GM Jonathan Fitch, and Jim Goulet, from Goulet, Salvidio & Associates, P.C. were present. Wind Handy could not attend.
The meeting was called to order at 5:10pm by Commissioner Smith.

Agenda: The Board reviewed and approved the agenda.

Meeting Minutes: The Board did not review or approve meeting minutes.

Financial Statements: Mr. Goulet presented the Board the attached FY2015 audited financial statements and DPU report. Mr. Goulet and the commissioner’s reviewed the audit. Overall the audit for FY2015 was very similar to FY2014. WBMLP had no issues and received a qualified opinion.

The Board of Light Commissioner’s approved and signed the 2015 DPU report.

Previous Manager: John Scirpoli would like to discuss an idea with the Board regarding solar energy at the next meeting on May 3.

Recycle Center Street Lights: The GM gave the Board an explanation of how the recycle center uses outside lights and how it is currently billed. The center requested billing alternatives for the parking lot protective lighting. The Board requested the GM to find a reasonable and equitable way to bill since it is a regional center.

Substation: The GM requested Board approval to install new electrical conductors, in stock, in the spare conduit from the substation to Temple Street. This would be a backup feeder to the existing feeder in that location. Installing the conductors will cost approximately $35,000. The cable is better served installed than in storage. The Board approved the project.

Electrical Panel Replacement: The GM requested Board approval to replace the 1936 era electrical panel in the oldest section of our building.

The panel uses S-type fuses and should be replaced. The estimated cost $13,000. The Board approved the project.

Hancock Wind Status: The GM gave the following project status to the Board. Project construction is continuing with the turbine foundation excavation work completed, slabs leveled, foundation bases and pedestals have been placed for all 17 turbines. Turbine components are expected to be delivered in May 2016. The Commercial Operation Date (COD) is expected on December 31, 2016.

Sidewalk Reconstruction Project: The Board and GM discussed the sidewalk project. The sidewalks along Crescent, Prospect, Goodale, and Central Streets will be replaced by P.J. Albert Inc.

Approximately (40) poles will be replaced and some may need to be relocated for sidewalk clearance and ADA compliance.

Wachusett Causeway Project: The Board and GM discussed the MassDOT causeway project. The Town has not been successful to date in getting Mass DOT to respond to our requests for assistance to coordinate with Verizon and Charter to place the overhead wires underground along the causeway.

Solar Project: The GM updated the Board. WBMLP received (6) bids in response to our Invitation for Bid (IFB). Hearings for the Special Permits are scheduled with the Planning Board and ZBA. The MassDEP is reviewing our PUC permit.

The next meeting is May 2, 2016. The Board meeting adjourned at 7:30pm.
___________________________
Anthony Meola Jr,
Not Present
Winthrop Handy
_____________________________
Meeting Minutes ::: March 8, 2016
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes March 8, 2016.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, March 8, 2016
Present: Board members Anthony Meola, Win Handy, and GM Jonathan Fitch were present. Commissioner William Smith could not attend.
The meeting was called to order at 5:15pm by Commissioner Meola.
Agenda: The Board reviewed and approved the agenda.
Meeting Minutes: The Board reviewed and approved meeting minutes of February 2, 2106.
Financial Statements: The Board reviewed and discussed the FY2015 financial statements and bank balances to date.
Union Contract: The GM gave the Board an updated on the union contract. IBEW Local 486 presented a contract proposal to start negotiations for new three year contract effective July 1, 2016 through June 30, 2019. The Board discussed the GM’s plan to adjust the wages/benefits so that they closely match the average wages/benefits of various central MA MLP’s.
Emerald Ash Borer: The GM told the Board that WBMLP will create a risk management map of our electrical distribution system.
MA Green Communities Designation: The Board and GM discussed the Green Communities Act. WBMLP requested MA DOER to reconsidered how communities are designated a “Green Community” by meeting (5) criteria. MA DOER states there is a 6th criteria for MLP’s to charge customers a “renewable energy charge ($0.0005/kWh)” and provide funds to the renewable energy trust, which funds grants and rebates issued by MassCEC. WBMLP requested Senator Chandler to assist our efforts. The Town, WBMLP, and MA DOER are meeting March 22th to discuss.
Commission Handy requested an Oakdale Hydro PPA be put on the agenda with Senator Chandler.
Sidewalk Reconstruction Project: The GM gave a project update. The sidewalks along Crescent, Prospect, Goodale, and Central Streets will be replaced. Approximately (40) poles will be replaced and some may need to be relocated for sidewalk clearance and ADA compliance. Project will take place April 4th – Oct 28th.
Solar Project: WBMLP released an Invitation for Bid (IFB), submitting permit applications for the Planning Board and ZBA, and is preparing the MassDEP permit.
March 2, 2016 T&G and Central Register
March 16, 2016 Site Visit
April 4, 2016, 2:00pm Bids Due
April 5, 2016 Board Mtg to discuss
April TBD Board Mtg to discuss
May 2, 2016 Notice to Proceed
September 11, 2016 Substantially finished with construction
911/Dispatch Fiber: WBMLP is still waiting on last hardware materials to install on approximately 230 utility poles from WBMLP to Holden.
The next meeting is February 2, 2016. The Board meeting adjourned at 6:10pm.
___________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: Feb. 2, 2016
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes February 2, 2016.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, February 2, 2016
Present: Board members, Win Handy (approx. 5:30pm), Anthony Meola, William Smith, GM Jonathan Fitch, and MMWEC Staff (Matt and Steve) were present.
The meeting was called to order at 5:05pm by Commissioner Smith.
Agenda: The Board approved the agenda.
Meeting Minutes: The Board reviewed and approved the meeting minutes of January 12, 2016.
Power and Transmission Costs: GM Fitch introduced the MMWEC staff that was present to review WBMLP’s power supply and a new capacity hedging contract.
The Board, MMWEC staff, and GM discussed the attached presentation dated February 2, 2016. MMWEC proposed that WBMLP consider a capacity hedge for 1.5MW’s. MMWEC also presented the board a draft certificate authorizing the GM to continue purchasing energy and specifically add capacity hedges, for periods up to 10 years in duration. The Board voted and approved the attached certificate of vote, 3-0, authorizing GM purchases up to 5 MW, and up to 10 years.
GM Fitch presented and reviewed with the Board, the attached FY2016 power and transmission budget. WBMLP will spend approximately $5,877,677 on power and transmission in FY2016. This annual power and transmission budget will be reflected in the monthly PPA calculations.
The Board discussed WBMLP’s participation in the Seabrook and Millstone nuclear projects and the natural gas pipeline development in Massachusetts.
Financial Statements: Did not discuss
Solar Coop: GM Fitch told the Board that Kim Grant of MMWEC replaced Kim Boas on Solar Coop Board.
OPEB: Did not discuss
Emerald Ash Borer: WBMLP told the Board WBMLP will create a risk management map of our electrical distribution system. The Town is seeking to develop a tree inventory this year.
MA Green Communities Designation: Did not discuss.
Sidewalk Reconstruction Project: Did not discuss.
Solar Project: GM provided project update to Board. WBMLP is preparing civil design plans to submit to Planning Board, Zoning Board of Appeals, and MassDEP.
911/Dispatch Fiber: GM provided the board a project update. WBMLP is still waiting on hardware materials to install on approximately 230 utility poles from WBMLP to Holden.
Trucks: Did not discuss
Other: None
The next meeting is March 1, 2016. The Board meeting adjourned at 7:45pm.
___________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: Jan. 12, 2016
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes January 12, 2016.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, January 12, 2016
Present: Board members, Win Handy (approx. 5:30pm), Anthony Meola, William Smith, GM Jonathan Fitch, and Dave Eckhardt PE, were present.
The meeting was called to order at 5:00pm by Commissioner Smith.
Agenda: The Board reviewed and approved the agenda.
Meeting Minutes: The Board reviewed and approved the meeting minutes of November 3, 2015 and December 1, 2015.
Financial Statements: FY2015 financial statement and bank balances to date.
Emerald Ash Borer: Mr. Eckhardt introduced the Board to the facts regarding a new beetle infestation in ash trees in MA. The Town will develop a risk management plan to deal with the issue. Inventorying trees along the roads and electrical distribution system is the first step. Ash trees make up 5% of forest. No federal assistance with this beetle. The Board discussed the risk, the cost of removing trees, and responsibility for the cost. More information will follow once a task force is developed and meets.
MA Green Communities Designation: Mr. Fitch gave the Board an update on how a community can be designated a “Green Community” if it meets (5) criteria. Most of the criteria is dependent upon the Town implementing the (5) criteria. Attached is an executive summary of the program and criteria. MA DOER states there is 6th criteria for MLP’s and that is to charge each customer a “renewable energy charge” and give the funds to the state’s renewable energy trust which funds grants and rebates issued by MassCEC.
MassCEC Grants and Rebates: Mr. Fitch gave the Board an update on how the renewable energy charge is used. Communities and individual customers can request grants from the state administered, MassCEC, if the community’s ratepayers, pay through their electricity bill, a renewable energy charge of $0.0005/kWh. All investor owned utility ratepayers pay
this charge. The following MLP’s have opted in 2009 to contribute; Ashburnham, Holden, Holyoke, Russell, and Templeton. No other MLP has joined since 2009.
Sidewalk Reconstruction Project: The Board discussed the town project to reconstruct the sidewalks along Crescent, Prospect, Goodale, and Central Streets. Approximately (40) poles should be replaced and some may need to be relocated for sidewalk clearance and ADA compliance.
Solar Project: (Did not discuss)
911/Dispatch Fiber: (Did not discuss)
Trucks: (Did not discuss)
Other: The Board discussed the flag and lights on the Old Stone Church. The Board would like to see the overhead wires installed underground along the RT 140 causeway, which will be repaved this year. The Board also discussed and liked the idea of causeway LED lighting, similar to the type used on new bridges, like Shrewsbury’s.
The next meeting is February 2, 2016. The Board meeting adjourned at 7:00pm.
___________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith

2015 Meeting Minutes

Meeting Minutes ::: Dec. 1, 2015
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes December 1, 2015.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, December 1, 2015
Present: Board members, Win Handy, Anthony Meola, William Smith, and GM Jonathan Fitch were present.
The meeting was called to order at 5:20pm by Commissioner Handy

Agenda: The Board reviewed and approved the agenda.

Meeting Minutes: The Board reviewed and approved the attached meeting minutes of October 6, 2015.

Financial Statements: The Board reviewed and discussed the attached FY2015 bank balances to date. Commission Meola asked what the interest rates were for the money market account at People’s Bank and what the use of the fund was for. Mr. Fitch will provide an update at next meeting.

Solar Project: Mr. Fitch gave the Board a project update. WBMLP is preparing civil design plans to submit to Planning Board, Zoning Board of Appeals, and MassDEP.

911/Dispatch Fiber: The Board was updated on the project status by Mr. Fitch. WBMLP ordered approximately 6.2 miles of aerial fiber and hardware to install on approximately 230 utility poles from WBMLP to Holden.

Decommissioning Funds: Mr. Fitch gave the Board a status to date of WBMLP’s nuclear project decommissioning funds. Both are well funded according to schedules.

Rates: The 12 month average residential electric rate comparison was reviewed and discussed by the Board.

Retiree Health Care Plans: The Board reviewed and discussed the retiree health insurance plan costs effective January 1, 2016. The most expensive plan decreased 36% without many plan changes and the other two plans increased 2-3%.

Distributed Generation: WBMLP is continuing its investigating into the economic feasibility of installing a 2MW natural gas generator within our system to reduce load, reduce transmission expenses, generate energy during high cost hours, and provide emergency backup to our distribution system.

The Board would like to visit a locally installed and similarly sized DG system in the future.

Route 140/12 Causeway: Mr. Fitch requested the Board to consider the installation of (7) steel utility poles as a replacing/upgrade during the upcoming pavement project. The Board didn’t have an issue with either steel or wood poles. The Board requested new LED lights for the causeway.

Trucks: WBMLP has a 2006 F350 4x2 dump truck with 16,000 miles and a 2000 C3500 4x4 utility body truck with snow plow and 29,000 miles. Mr. Fitch proposed to the Board selling and/or trading the two trucks for (1) new 2016 F350 4x4 dump with snow plow that can perform both function as the two older trucks. The Board will consider at a future meeting.

Other: The office holiday lunch is December 18, 2015. Provide (2) porta potties for ice rinks. Install new US flag for library and new POW/MIA flag for WBMLP.

The Board meeting adjourned at 6:30pm.
___________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: Nov. 3, 2015
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes November 3, 2015.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, November 3, 2015
Present: Board members, Win Handy, Anthony Meola, William Smith, and GM Jonathan Fitch were present. Representatives from Energy Choice were present as well.
The meeting was called to order at 5:02pm by Commissioner Handy
Agenda: The Board reviewed and approved the agenda
Meeting Minutes: None discussed or approved.
Financial Statements: FY2015 financial statement and bank balances to date were not discussed at this meeting.
Solar Project: Mr. Fitch gave the Board a project update. WBMLP received favorable reviews from the Conservation Commission, DCR (wetlands protection act), and Natural Heritage and Endangered Species Program. Work will begin preparing the site civil design for the next set of permits and RFP.
911/Dispatch Fiber: The Board discussed WBMLP’s cost estimate and design to install approximately 6.2 miles of aerial fiber on approximately 230 utility poles from WBMLP to Holden. The project is based on WBMLP donating its labor and equipment to install the fiber and hardware along the selected route. 911/Dispatch will pay for the fiber, material, and splicing.
Distributed Generation: The Board received a presentation from Energy Choice, investigating the economic feasibility of installing a 2MW natural gas generator within our system to reduce load, reduce transmission expenses, generate energy during high cost hours, and provide emergency backup to our distribution system.
WBMLP Debt Amounts: The Board requested and discussed the current loan/debt balances for the substation, solar coop, and MMWEC projects.
Fork Lift: Mr. Fitch requested authorization to replace our 1957 era forklift with a low hour, well maintained, used unit for approximately $7k. New units cost $20k. The Board approved the purchase of a used forklift up to $7k.
Customer Account Payables: The Board reviewed and discussed some of the highest overdue accounts.
Other: None
The Board meeting adjourned at 6:45pm.
___________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: Oct. 6, 2015
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes October 6, 2015.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, October 6, 2015
Present: Board members, Win Handy, Anthony Meola, William Smith, and GM Jonathan Fitch were present.
The meeting was called to order at 5:10pm by Commissioner Handy

Agenda: The Board reviewed and approved the agenda

Meeting Minutes: The Board (Commissioners Handy & Smith only) reviewed and approved the meeting minutes of September 1, 2015.

Financial Statements: The Board reviewed and discussed the FY2015 financial statement and bank balances to date. The Board reviewed and discussed the OPEB quarterly report through 6/30/15.

Executive Session: The Board discussed and approved the use of executive session to discuss trade secrets or confidential, competitively-sensitive or other proprietary information related to MMWEC Special Project 2015A. By roll call vote, Commissioners’ Handy, Smith, and Meola voted to enter into executive session at 6:30pm for the reasons stated.

The Board discussed WBMLP participating in MMWEC Special Project 2015A, which will be a 55-60MW natural gas fueled peaking plant located in Peabody MA. The Board voted by roll call and approved WBMLP’s participation in Special Project 2015A for a share up to 1,500kW of the capacity and associated energy

By roll call vote, Commissioners’ Handy, Smith, and Meola voted to leave executive session and return to regular meeting at 6:45pm.
Solar Project: WBMLP is trying to determine if the landfill is a buildable site for a solar system. The first reviews to pass are the Conservation Commission, DCR (wetlands protection act), and Natural
Heritage and Endangered Species Program. All of these agencies have been contacted and will provide input as to whether the site is suitable or not.

911/Dispatch Fiber: The GM gave the Board an update on this project. WBMLP is preparing a cost estimate and design to install approximately 5 miles of aerial fiber in our utility pole space from WBMLP to Holden. WBMLP hired Tilson (approximately $5.5k) to ensure our fiber plant design was adequate to meet the short term goals for a regional dispatch system and our long term goals to operate a fiber plant.

Distributed Generation: The Board and GM discussed the feasibility of installing a 2MW natural gas generator within our system to reduce load, reduce transmission expenses, generate energy during high cost hours, and provide emergency backup to our distribution system. The estimated cost is expected to be $2.5M with a 5.2 year payback.
1936 Era Building Renovation: The architect is still developing design drawings for the oldest office space area.

Main Office: WBMLP removed the main office asbestos tiles in front of the counter and replaced with new rubber tile.

Oakdale Hydro: MWRA reviewed our offer and decided that a long term PPA was not desired at this time, as they preferred shorter term contracts for now.

Fork Lift: The GM told the Board that WBMLP’s 1957 era forklift broke for the last time as repairs will cost well over $3k. The GM will research replacement units.

Other: substation land, wood pile near substation land

The Board meeting adjourned at 6:55 pm. Next meeting is Nov. 3, 2015.
___________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: Sept. 1, 2015
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes September 1, 2015.
Click here for a PDF download.

Present: Board members, Wind Handy, William Smith, and GM Jonathan Fitch were present. The meeting was called to order at 5:25pm by Commissioner Handy

Agenda: The Board reviewed and approved the agenda with one addition.

Meeting Minutes: The Board reviewed and approved the meeting minutes of August 11, 2015.

Financial Statements: The Board reviewed and discussed the FY2015 financial statement and bank balances to date.

Power Costs/PPA: The GM gave the Board on summary of the July 2015 power and transmission expenses, which were much lower than expected due to lower temperatures, lower market energy rates, and project budget annual refund.

Berkshire Wind: The GM presented to the Board an expansion project of Berkshire Wind site. The project has space for 2-3 additional turbines. WBMLP could participate and receive approximately 300-450kW of additional power from this new project.

The Board discussed West Boylston’s participation in the potential project, the type of GE turbines considered, and the high legal costs resulting from the land court case that delayed the first project.
Solar Project: The Board discussed the use of the landfill site for the next solar system.

Workers Compensation Insurance: Commissioner Meola had an invoice question regarding our Workers Compensation bill. The GM provided the following billing history. As WBMLP’s claim history improves our annual premium is reduced.

2012 $9,660
2013 $9,540
2014 $7,994
2015 $6,750

Distributed Generation: The Board discussed the feasibility of installing a 1.5-3MW natural gas generator to reduce load, reduce transmission expenses, generate energy during high cost hours, and provide emergency backup to our distribution system.

1936 Era Building Renovation: The architect is still developing design drawings for the oldest office space area.

Main Office: WBMLP will remove the main office asbestos tiles in front of the counter and replace with new tile.

Oakdale Hydro: MWRA is still reviewing and preparing a counter offer to our 10 year PPA for the output of the Oakdale Hydro facility on River Rd.

Customer Issues: The GM told the Board that the underground direct buried electric service to 301 and 307 Prospect was replaced and repaired.

Other: None

The Board meeting adjourned at 6:25pm.
___________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: August 11, 2015
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes August 11, 2015.
Click here for a PDF download.

Present: Board members, Wind Handy, Anthony Meola, William Smith, GM Jonathan Fitch were present. The meeting was called to order at 5:14pm by Commissioner Handy

Agenda: The Board reviewed and approved the agenda with one addition. Commissioner Smith added Board positions to agenda.

The Board members discussed changing positions on the board. The Commissioners motioned, seconded, and voted to approve Commissioner Handy as secretary, Commissioner Meola as chairman, and Commissioner Smith as vice-chairman.

Meeting Minutes: The Board reviewed and approved the meeting minutes of June 2, 2015 and July 7, 2015.

Financial Statements: The Board reviewed and discussed the FY2015 financials to date. Questions regarding the income statement year-to-year differences in accounts, 9260.03, 9300-03, 9320-00, 9210-00, and 4150-00 were asked by Commissioner Meola. The GM will provide the answers at the next meeting. Commissioner Meola also requested the quarterly statement for the OPEB trust fund. The GM will provide this at the next meeting.

Power Costs/PPA: The GM told the Board that WBMLP’s June 2015 power and transmission expense was much lower than expected due to lower temperatures and lower market energy rates. WBMLP budgeted $.10235/kWh versus an actual $.09120/kWh. The resulting customer PPA credit for June 2015 was $.015/kWh.

Solar Project: WBMLP secured MassDEP approval for a Community Shared Solar project concept and is WBMLP is focusing on developing our land on Paul Tivnan Drive.

The GM told the board the first WBMLP solar project installed had the civil design prepared before soliciting bids to install the project. Preparing the
civil design drawing directly will be less expensive and give us more control in the permitting process.

The Board discussed the potential solar project and its benefits. The Board motioned, seconded, and approved 3-0, allowing the GM to prepare the civil design of a solar project that would get included in an eventual solar project RFP.

CES and CPP Regulations: The GM updated the Board on WBMLP’s efforts to monitor MassDEP’s Clean Energy Standard (CES) and the federal government Clean Power Plan (CPP) to determine if either will impact our power portfolio and budget.

Distributed Generation: WBMLP is still investigating feasibility of installing a 1.5-3MW natural gas generator at our substation to reduce load, reduce transmission expenses, generate energy during high cost hours, and provide emergency backup to our distribution system.

Building Renovation: The architect is still developing design drawings for the oldest office space area. WBMLP will remove the main office rug and asbestos tile. This needs to occur before new carpet can be installed.

Truck 2: The GM requested the Board to consider replacing WBMLP’s 2004 F150 pickup with a new F150 supercab pickup. The 2004 truck floorboards are extremely rusted and there are visible holes in floor. It has 95k miles and would be traded in. WBMLP plans to purchase the new F150 and replace T2 with the F150 the GM drives, since it can transport all (4) lineman to the regional safety classes.

The Board discussed the need for a truck. The Board wanted to know if a warranty was included. The Board motioned, seconded and approved, 3-0, to allow the GM to purchase a new F150 supercab pickup.

Oakdale Hydro: WBMLP is still waiting for MWRA to reply to our 10 year PPA proposal for the output of the Oakdale Hydro facility on River Rd.

Customer Issues: The GM provided the Board a project update on the underground direct buried electric service to 301 and 307 Prospect that failed last Thursday afternoon.

Other: None

The Board meeting adjourned at 6:40pm.
___________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: July 7, 2015
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes July 7, 2015.
Click here for a PDF download.

Present: Board members, Wind Handy, Anthony Meola, William Smith, GM Jonathan Fitch were present. The meeting was called to order at 5:14pm by Commissioner Handy

Agenda: The Board reviewed and approved the agenda with one addition. Commissioner Smith added Board positions to agenda.

The Board members discussed changing positions on the board. The Commissioners motioned, seconded, and voted to approve Commissioner Handy as secretary, Commissioner Meola as chairman, and Commissioner Smith as vice-chairman.

Meeting Minutes: The Board reviewed and approved the meeting minutes of June 2, 2015 and July 7, 2015.

Financial Statements: The Board reviewed and discussed the FY2015 financials to date. Questions regarding the income statement year-to-year differences in accounts, 9260.03, 9300-03, 9320-00, 9210-00, and 4150-00 were asked by Commissioner Meola. The GM will provide the answers at the next meeting. Commissioner Meola also requested the quarterly statement for the OPEB trust fund. The GM will provide this at the next meeting.

Power Costs/PPA: The GM told the Board that WBMLP’s June 2015 power and transmission expense was much lower than expected due to lower temperatures and lower market energy rates. WBMLP budgeted $.10235/kWh versus an actual $.09120/kWh. The resulting customer PPA credit for June 2015 was $.015/kWh.

Solar Project: WBMLP secured MassDEP approval for a Community Shared Solar project concept and is WBMLP is focusing on developing our land on Paul Tivnan Drive.

The GM told the board the first WBMLP solar project installed had the civil design prepared before soliciting bids to install the project. Preparing the civil design drawing directly will be less expensive and give us more control in the permitting process.

The Board discussed the potential solar project and its benefits. The Board motioned, seconded, and approved 3-0, allowing the GM to prepare the civil design of a solar project that would get included in an eventual solar project RFP.

CES and CPP Regulations: The GM updated the Board on WBMLP’s efforts to monitor MassDEP’s Clean Energy Standard (CES) and the federal government Clean Power Plan (CPP) to determine if either will impact our power portfolio and budget.

Distributed Generation: WBMLP is still investigating feasibility of installing a 1.5-3MW natural gas generator at our substation to reduce load, reduce transmission expenses, generate energy during high cost hours, and provide emergency backup to our distribution system.
Building Renovation: The architect is still developing design drawings for the oldest office space area.

WBMLP will remove the main office rug and asbestos tile. This needs to occur before new carpet can be installed.

Truck 2: The GM requested the Board to consider replacing WBMLP’s 2004 F150 pickup with a new F150 supercab pickup. The 2004 truck floorboards are extremely rusted and there are visible holes in floor. It has 95k miles and would be traded in. WBMLP plans to purchase the new F150 and replace T2 with the F150 the GM drives, since it can transport all (4) lineman to the regional safety classes.

The Board discussed the need for a truck. The Board wanted to know if a warranty was included. The Board motioned, seconded and approved, 3-0, to allow the GM to purchase a new F150 supercab pickup.

Oakdale Hydro: WBMLP is still waiting for MWRA to reply to our 10 year PPA proposal for the output of the Oakdale Hydro facility on River Rd.

Customer Issues: The GM provided the Board a project update on the underground direct buried electric service to 301 and 307 Prospect that failed last Thursday afternoon.

Other: None

The Board meeting adjourned at 6:40pm.
___________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: June 2, 2015
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes June 2, 2015.
Click here for a PDF download.

Present: Board members, Wind Handy, Anthony Meola, William Smith, GM Jonathan Fitch were present. Jim Goulet was present to discuss the annual 2014 financial audit.

The meeting was called to order at 5:05pm by Commissioner Smith

Agenda: The Board reviewed and approved the agenda

Meeting Minutes: The Board (Commissioners Handy & Meola only) reviewed and approved the meeting minutes of May 5, 2015.

Financial Statements: The Board reviewed the FY2014 financial audit completed by Goulet, Salvidio & Associates P.C. Jim Goulet discussed with the Board the highlights of the financial audit.

Power Costs/PPA: The GM and Board reviewed April 2015 actual power and transmission expenses which were lower than budgeted which resulted in WBMLP providing a PPA credit of $.02/kWh in this month’s bill.

$.0754 April 2015 Actual
$.0940 April 2015 Budgeted
$.0975 April 2014 Actual

MassDEP CES Regulations: The GM told the Board that Public hearings on MassDEP’s Clean Energy Standard (CES) are postponed indefinitely. WBMLP will keep track of this legislation and similar federal legislation.

Holden/West Boylston Dispatch: The GM and Board discussed assisting the WB Fire/Police Department to physically connect to the new regional dispatch in Holden via a fiber line installed from dispatch to dispatch. This potential project may be partially funded by the regional 911/Dispatch. WBMLP would donate approximately $22k in labor and equipment for the project.

Distributed Generation: The GM gave the Board an update on a potential distributed generation project. WBMLP is investigated the feasibility of installing a 1.5-3MW natural gas generator at our substation to reduce load, reduce transmission expenses, generate energy during high cost hours, and provide emergency backup to our distribution system.

Hancock Wind: The Board and GM discussed the status of the Hancock Wind project to install Vestas V117, 3.3-MW turbines mounted at 574’. Construction started on or about July 31 of this year. WBMLP is purchasing approximately 1,400,000 kWh’s annually (2.4%) for $.057/kWh over 25 years.

Solar Project: WBMLP is still waiting for the BOS to decide on how we can use the landfill for a utility solar project.

Building Renovation: The architect is developing design drawings for the oldest office space area. He will incorporate the upgrade requirements for fire suppression, alarm, and potentially handicap access.

Other: None

The Board meeting adjourned at 6:30pm. Next meeting is July 7, 2015.
___________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: May 5, 2015
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes May 5, 2015.
Click here for a PDF download.

Present: Board members, Anthony Meola and William Smith, GM Jonathan Fitch were present. The meeting was called to order at 5:00pm by Commissioner Smith

Agenda: The Board approved the agenda without changes.

Meeting Minutes: The Board reviewed and approved the meeting minutes of April 7, 2015.

Financial Statements: The Board and GM reviewed and discussed the FY2015 financial statements to date, including the attached bank balances and two year income statement comparison as of February 2015.

MassDEP CES Regulations: The GM told the Board the public hearings on MassDEP’s Clean Energy Standard (CES) are postponed indefinitely. Governor Baker issued an executive order postponing implementation of new regulations until a cost-benefit analysis is completed. The MLP’s do not believe MassDEP has the legal authority to impose a CES on MLP’s.

Holden/West Boylston Dispatch: The GM gave the Board a summary of the proposed project to connect to the new regional dispatch in Holden via a fiber optic line installed between town dispatches. This potential project may be partially funded by the regional 911/Dispatch. WBMLP would donate approximately $22k in labor and equipment for the project.

Hancock Wind: Hancock Wind received approval to increase their turbine height from 512 to 574 feet. The project will use Vestas V117, 3.3-MW turbines. Construction will begin about July 31 of this year. WBMLP will purchase approximately 1,400,000 kWh’s annually (2.4%) for $.057/kWh over 25 years.

Ware River Hydro: WBMLP may be able to purchase some local hydro from the Ware River Hydro facilities. 1,700,000 kWh’s are available for approximately $06-.07 per kWh for 2-5 years. The (3) units are the Webster, South Barre, and Powder Mill hydro units, located on the French and Ware River.

Solar Project: WBMLP is waiting for the BOS to decide on how we can use the landfill for a utility solar project. The GM sent the attached letter formally requesting the BOS to consider no cost to lease the land or a PILOT payment.

Reservoir Motor Lodge: Will be foreclosed and auctioned by the mortgage bank at 10:00am, May 14, 2015. The owner has a very large municipal lien on the property.

Building Renovation: WBMLP is investigating the design and renovation of the 1936 portion of the building. The GM will hire an architect to develop drawings and compile the different trades involved. The building may be required by the building inspector to upgrade for fire suppression, alarm, and potentially handicap access.

Next Meeting is June 2, 2015.

Other: The next set of LED street lights will be installed on Malden Street to see what the fixtures look like on back roads. The Board meeting adjourned at 6:00pm.

___________________________
Anthony Meola Jr
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: April 7, 2015
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes April 7, 2015.
Click here for a PDF download.

Present: Board members, Anthony Meola, Win Handy, and William Smith, GM Jonathan Fitch were present. Jim Goulet, CPA was present to deliver the FY2014 financial audit.

The meeting was called to order at 5:11pm by Commissioner Handy

Agenda: The Board approved the agenda without changes.

Meeting Minutes: The Board reviewed and approved the meeting minutes of March 3, 2015.

Financial Statements: The FY2014 Annual Audit and DPU report is complete. Jim Goulet presented the finished audit to the Board and reviewed the audit, highlighting the key financial aspects of WBMLP’s performance in 2014.

MassDEP CES Regulations: MassDEP is continuing its efforts to implement a Clean Energy Standard (CES). Public hearings are scheduled on April 14, 15, and 16. The Worcester meeting is 1:00pm, April 15. The GM gave the Board on update on MEAM’s legislative efforts to exclude MLP’s from the CES. WBMLP and our attorney believe that MassDEP does not have the legal authority to impose the CES on MLP’s.

Holden/West Boylston Dispatch: The Board was made aware of a potential fiber-optic cable install from West Boylston dispatch to Holden dispatch. This project helps form a regional dispatch system and WBMLP was requested to provide assistance in the form of aerial fiber plant on its utility poles. The GM will provide a cost estimate and project scope to the Board at the next meeting.

Berkshire Wind: The GM let the Board know that (1) gearbox failed in one GE wind turbine this spring at our wind coop site. It will be replaced under the warranty and insurance policy.

Solar Project: The GM and Board discussed the WB landfill solar project. The GM told the Board that the Selectmen were interested in using the landfill for this purpose. The Town requested a meeting with one board member from each board and the town administrator and GM on April 10th at 10:00am. Commissioner Smith volunteered to attend the meeting.

Other: Commissioner Handy would like the GM to contact MWRA to discuss a PPA for the Oakdale Hydro energy. Next meeting is May 5, 2015. The Board meeting adjourned at 6:50pm.

___________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: March 15, 2015
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes March 15, 2015.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, March 15, 2054
Present: Board members, Anthony Meola, Win Handy, and William Smith, GM Jonathan Fitch were present. Sue Meola was present as well.

The meeting was called to order at 5:15pm by Commissioner Handy

Agenda: The Board approved the agenda without changes.

Meeting Minutes: The Board reviewed and approved the meeting minutes of February 3, 2015.

Financial Statements: The board reviewed and discussed the attached 2014 financial statements to date. Commissioner Meola would like to see the break-down of the outside services expense at the next meeting.

Power & Transmission: Attached is the FY2014 cost of power & transmission. WBMLP prepared a power and transmission budget for 2015. The Board reviewed the attached documents.

MassDEP CES Regulations: MassDEP is continuing its efforts to implement a Clean Energy Standards (CES). Public hearings are scheduled in early April. WBMLP and our attorney believe that MassDEP does not have the legal authority to impose the CES on MLP’s. GM will update Board on hearings.

Holden/West Boylston Dispatch: The GM gave the Board a description of a project to install fiber from Holden’s dispatch to West Boylston’s dispatch.

Micro-grid & Demand Response: WBMLP and Tangent are implementing the demand response program with our top 20 customers. WBMLP will install special metering at the jail to analysis the Combined Heat and Power plant and whether or not it’s feasible.

Solar Project: The WB landfill is a potential location for a utility solar project. The Selectmen are interested in this use of the land. WBMLP could invest in a new project or developer through a PPA to build a project. The GM told the Board that a meeting will be scheduled with the town administrator and one member of each board in the near future to discuss the landfill site.

Customer Issues: Sue Meola is the real estate agent for 20 Lancaster Meadows. The Board and Sue discussed the electricity bill, municipal liens, and payment plans.

Other: None

The next meeting is April 7, 2015. The Board meeting adjourned at 7:00pm.
Anthony Meola Jr,
Winthrop Handy
William Smith
Meeting Minutes ::: February 3, 2015
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes February 3, 2015
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, February 3, 2014
Present: Board members, Anthony Meola, Win Handy, and William Smith, GM Jonathan Fitch were present.

The meeting was called to order at 5:05pm by Commissioner Handy

Agenda: The Board approved the agenda without changes.

Meeting Minutes: The board reviewed and approved the meeting minutes of January 6, 2015.

Financial Statements: The Board reviewed the attached 2014 financial statements to date.

Worcester County Retirement System: The GM told the Board the 2016 assessments were complete and WBMLP’s invoice of $173,511 is approximately 8% higher than last year and, 8% higher each year for the next 8 years. The goal is to fully fund this pension liability by 2035.

Power & Transmission: The Board reviewed the attached December 2014 cost of power & transmission.

Stony Brook III (2006A): This potential MMWEC power plant project in Ludlow is no longer economical and the permits are either expired or will be soon. WBMLP invested $82,845.01 in this project, which will have to be expensed and removed from our financials.

MassDEP CES Regulations: MassDEP is continuing its efforts to implement a Clean Energy Standards (CES). Public hearings are scheduled in early March. WBMLP and our attorney believe that MassDEP does not have the legal authority to impose the CES on MLP’s. WBMLP discussed with Senator Chandler’s office.

Solar Net Metering: The GM gave the Board a summary of the current net metering policy and potential changes they could consider. The full retail rate credit is currently offered as an incentive to our ratepayers to install solar. The Board discussed options, Commissioner Handy made a motion to change the policy, Commissioner Smith seconded the emotion, it was voted 3-0- to change the net metering policy to an energy only credit. The energy only credit provides customers the market value of the energy and the light department receives the appropriate revenue for all other costs associated with providing electricity service.

Micro-grid & Demand Response: The Sheriff is interested in our proposal to study whether a Combined Heat and Power plant would work for WBMLP and the jail. WPI may be willing to sponsor a project to investigate the feasibility of the project. Would WBMLP sponsor the project with some funding?

Solar Project: The WB landfill is a potential location for a utility solar project. The town administrator discuss with the Selectman to see if they are willing to give us control of the land. WBMLP could invest in a new project or we could use a developer through a PPA to build a project.

Other: None

The next meeting is March 3, 2015. The Board meeting adjourned at 6:10pm.
Anthony Meola Jr,
Winthrop Handy
William Smith
Meeting Minutes ::: January 6, 2015
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes January 6, 2015.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, January 6, 2014

Present: Board members, Anthony Meola and William Smith, GM Jonathan Fitch were present.
Representatives from Mass American Energy, LLC were present to discuss solar energy.

The meeting was called to order at 5:05pm by Commissioner Handy

Agenda: The Board approved the agenda without changes.

Meeting Minutes: The Board reviewed and approved the regular session meeting minutes of December 2, 2014.

Financial Statements: The Board reviewed and discussed the attached 2014 bank account balances to date.

Power & Transmission: The GM gave the Board the attached November 2014 cost of power & transmission for WBMLP to review and discuss.

MassDEP CES Regulations: MassDEP is continuing its efforts to implement a Clean Energy Standards (CES). Public hearings are scheduled in February. WBMLP and our attorney believe that MassDEP does not have the legal authority to impose the CES on MLP’s. WBMLP will discuss with our legislators.

Micro-grid & Demand Response: WBMLP sent the Sheriff a proposal to study whether a Combined Heat and Power plant would work for WBMLP and the jail.

Solar Project: The Board and Mass American Energy discuss a landfill utility solar project and the potential economics. The GM told the board the town administrator will discuss with the Selectman to see if they are willing to give us control of the land. WBMLP could invest in a new project or we could use a developer through a PPA to build a project.

Recloser Bids: The GM requested the board to consider purchasing additional protective devices to limit the amount and duration of outages on our electrical distribution system. The GM would like to purchase reclosers and installing up to 6 town-wide to help isolate faults and minimize the impact on our new substation equipment. The Board approved the purchase of (3) reclosers.

Other: None

The next meeting is February 3, 2015. The Board meeting adjourned at 6:00pm.
Anthony Meola Jr,
Winthrop Handy
William Smith

2014 Meeting Minutes

Meeting Minutes ::: December 2, 2014
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes December 2, 2014.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, December 2, 2014

Present: Board members, Anthony Meola and William Smith, GM Jonathan Fitch were present. James F. Goulet, CPA, MST of Goulet, Salvidio & Associates P.C. was present.

The meeting was called to order at 5:16pm by Commission Smith

Agenda: The Board approved the agenda without changes.

Meeting Minutes: The Board reviewed and approved the regular session meeting minutes of November 5, 2014.

Financial Statements: The Board reviewed and discussed the attached 2014 bank account balances to date.

OPEB: The GM and Mr. Goulet continued the discussion and answer questions from the Board about the OPEB Trust Fund. The Board earmarked approximately $630k for this use in our reserve insurance account. MMWEC’s OPEB trust fund includes (8) other MLP’s. MMWEC’s management fee is based on actual expenses and is approximately $3,700 annually will decrease as new MLP’s join the OPEB Trust.
Commissioner Smith made a motion to transfer the Morgan Stanley insurance reserve balance to the MMWEC OPEB Trust Fund. Commissioner Meola seconded the motion. The Board members voted 2-0 approving the transfer of the funds.
The Board requested the GM to provide monthly/quarterly bank statement of the new account.
Power & Transmission: The GM gave the Board the attached summary of the October 2014 cost for power & transmission to WBMLP.

MassDEP CES Regulations: The GM told the Board that MassDEP received our comments regarding the Clean Energy Standards (CES). WBMLP’s attorney believes that MassDEP does not have the legal authority to impose the CES on MLP’s. The GM will keep the Board informed of new status of these regulations which could impact electric rates.

Micro-grid & Demand Response: WBMLP is setting up a meeting with the Jail on Friday to discuss a combined heat and power plant.

Library: The Library requested the Board to consider a $1,000 pledge spread out over three years to help fund special programs at the library. The Board reviewed and discussed the Library’s request. The Board voted 2-0 to approve the pledge.

Borrego Solar Project: The GM informed the Board that Borrego cannot proceed as planned due to the project deadline of February 2015, and, without an increase in the price per kWh for the energy (PPA).

The Board discussed the solar project, alternatives and whether or not to continue with Borrego on an alternative project. Commissioner Meola made a motion to end PPA discussions with Borrego. Commission Smith seconded the motion. The Board voted 2-0 ending PPA discussions with Borrego.

Other: None

The next meeting is January 6, 2015. The Board meeting adjourned at 6:00pm.

Anthony Meola Jr,
Winthrop Handy
William Smith
Meeting Minutes ::: November 5, 2014
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes November 5, 2014.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, November 5, 2014

Present: Board members, Anthony Meola, Winthrop Handy and William Smith, and GM Jonathan Fitch were present.

The meeting was called to order at 5:16pm by Chairman Handy

Agenda: The Board approved the agenda without changes.

Meeting Minutes: The Board reviewed and approved the regular session meeting minutes of October 7, 2014.

Financial Statements: The board reviewed the attached 2014 financial statements to date.

Retiree Health Insurance: The retiree health insurance rates effective January 1, 2015 are set.

The Board discussed the attached analysis of the new rates. Commissioner Handy asked about transferring retiree’s to Medicare. The GM will report back to the board.

Power & Transmission: The GM gave the board the September 2014 costs for power & transmission. The board reviewed and discussed the monthly power and transmission bills.

MassDEP CES Regulations: WBMLP submitted through its attorney and GM a letter opposing new MassDEP’s Clean Energy Standards (CES). See attached letter.

Micro-grid & Demand Response: Potential projects are still being considered.

Borrego Solar Project: The GM told the board that Borrego submit construction permit application for review and approval.

Other: None

The next meeting is December 2, 2014. The Board meeting adjourned at 6:10pm.

Anthony Meola Jr,
Winthrop Handy
William Smith
Meeting Minutes ::: October 7, 2014
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes October 7, 2014.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, October 7, 2014
Present: Board members, Anthony Meola, Winthrop Handy and William Smith, and GM Jonathan Fitch were present. Companies, Leidos, Tangent and Energy Choice were in attendance to present on micro-grids and demand response.
The meeting was called to order at 5:10pm by Chairman Handy

Agenda: The Board approved the agenda without changes.

Meeting Minutes: The Board reviewed and approved the meeting minutes of September 2, 2014.

Financial Statements: The board reviewed the attached 2014 draft income statement to date and bank balances to date.

Power & Transmission: The GM gave the Board the attached summary of August 2014 costs for power & transmission to WBMLP.

Micro-grid & Demand Response: Leidos, Tangent, and Energy Choice gave the Board and GM a presentation on potential projects related to CHP, micro-grid, and demand response to consider as future projects.

The Board will be present projects to consider in the future.

Electric Rates: The Board and GM discussed the recently announced rate increases for National Grid and the other IOU’s. This announcement resulted in some of our customers inquiring about our rates. The GM gave the Board a draft newsletter that will be mailed to each customer explaining how our electricity rates are not increasing.

Borrego Solar Project: Borrego will submit the construction permit application tomorrow.

Other: None

The next meeting is November 5, 2014. The Board meeting adjourned at 6:50pm.

Anthony Meola Jr,
Winthrop Handy
William Smith
Meeting Minutes ::: September 2, 2014
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes September 2, 2014.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, September 2, 2014
Present: Board members, Anthony Meola, Winthrop Handy and William Smith, and GM Jonathan Fitch were present. The meeting was called to order at 5:10pm by Chairman Handy Agenda: The Board approved the agenda without changes.

Meeting Minutes: The Board reviewed and approved the regular session meeting minutes of August 6, 2014. Financial Statements: The Board reviewed and discussed the attached 2014 bank balances to date. The Board discussed interest rates at other banks. The GM will discuss with the Town treasurer.

OPEB: The Board is still considering an OPEB Trust for this liability. WBMLP earmarked approximately $630k for this use. MMWEC’s OPEB trust is used by various MLP’s. Their management fee is based on actual expenses and is approximately $3,700 annually based on $630k invested by WBMLP. That’s a 0.006% fee which should decrease as new MLP’s join. No decision was made at this time.

Town Common Sign: The town requested help from the light department to fund an electric message board on the town common. The sign will be roughly 8x3, with the Town seal. WBMLP will be able to use it you for payment reminders, emergencies, etc. The Board discussed, voted, and approved contributing up to $9,500.00 for the message board.

Power & Transmission: The Board reviewed and discussed the July 2014 cost of power & transmission.

Borrego Solar Project: The Board was given an update by the GM on the solar project. Borrego completed the new wetlands review. ConCom will review the site layout on September 8th. Borrego plans to submit a building permit immediately after the 8th.

Other: The Board discussed the Economic Development Task Force and requested the GM to meet and discuss with the EDTF, how to get additional commercial and industrial customers to move to West Boylston. GM Contract: The Board discussed the GM salary and contract. The Board voted and approved a new 3 year contract based on the old contract with the same annual percent increase given to the employees.

The next meeting is October 7, 2014. The Board meeting adjourned at 6:10pm.

Anthony Meola Jr,
Winthrop Handy
William Smith
Meeting Minutes ::: August 6, 2014
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes August 6, 2014.
Click here for a PDF download.

Present: Board members, Anthony Meola, Winthrop Handy and William Smith, GM Jonathan Fitch, and Mayhew Seavey, PLM were present.
The meeting was called to order at 5:10pm by Chairman Handy
Agenda: The Board approved the agenda without changes.
Meeting Minutes: The Board reviewed and approved the regular session meeting minutes of July 1, 2014.
Financial Statements: The Board reviewed and discussed the attached 2014 financial statement and bank balances to date.
OPEB: The GM told the board that Our OPEB liability was updated. WBMLP should consider formally establishing an OPEB Trust for this liability. WBMLP already saved and earmarked approximately $630k for this use.
Commissioner Meola asked the GM to find out what the OPEB trust administration cost is from MMWEC.
Outage: On July 21, 2014 the Pierce Street feeder operated and reclosed causing 3-4 second outage. The root cause was a failed lightening arrester located at the end of Pierce St.
DOR Audit: The GM let the Board know that the Department of Revenue is currently auditing our sales tax collection from applicable commercial customers.
Power & Transmission: The GM presented the Board the June 2014 cost of power & transmission cost summary.
Rate Study: The GM and PLM provide the Board an update on the ongoing rate study. The new breakdown of rates was discussed. The rate study does not require a rate increase but the PPA will be reduced through the new PPA formula.
Mayhew gave the board the attached presentation on the current status and rate of return scenarios.
Borrego Solar Project: Borrego is completed the new wetlands review. The site layout is being completed for review by ConCom.
GM Contract: The GM’s contract was two years and now has resorted to an annual contract. The Board discussed creating a new 2-3 year contract for the GM. The Board stated that it would schedule and post a meeting in the near future to discuss the GM’s contract.
Other: The Board discussed streets lights on town versus state roads. The Board also discussed and requested the GM to include an update on gas supply in the next WBMLP newsletter to our customers.
The next meeting is September 2, 2014. The Board meeting adjourned at 7:00pm.
___________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: July 1, 2014
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes — July 1, 2014.
Click here for a PDF download.

Present: Board members, Anthony Meola, Winthrop Handy and William Smith, and GM Jonathan Fitch were present.
The meeting was called to order at 5:23pm by Chairman William Smith
Agenda: The Board approved the agenda without changes.
Meeting Minutes: The Board reviewed and approved the meeting minutes of June 3, 2014.
Financial Statements: The Board reviewed and discussed the attached 2014 financial statements to date.
Power & Transmission: The Board reviewed and discussed the May 2014 cost of power & transmission. Mr. Fitch gave the Board a forecasted 2015 power & transmission budget.
LED Street Lights: WBMLP completed the first set of 47 LED light fixtures.
Commercial Energy Audit: Mr. Fitch told the Board that energy audits were being conducted at Briarwood Nursing Home, Assisted Living Facility, and Central Coating.
Rate Study: The GM provided the Board an update on the ongoing rate study. PLM will attend the next meeting in August. WBMLP removed the early payment discounts from the state and federal accounts. The municipal accounts were moved to the appropriate IRG and LCG rates based on their consumption volumes.
Paving: The top coat was completed.
Borrego Solar Project: Borrego is still completing the wetlands review process to obtain a building permit. The rent is $75k based on 3MW and increases 2% annually. The pilot is $24k based on 3MW and increases 2% annually.
Union Contract: Mr. Fitch met with the line-workers union to execute the bargaining agreement. The agreement was approved previously and just had to be signed by the board.
Board Duties: Commissioner/Chairman Smith asked Commissioner Handy to be the next Chairman. The Board voted and approved Commissioner Handy as Chairman, Commissioner Meola as vice-chairman, and Commissioner Smith as secretary.
The next meeting is August 5, 2014. The Board meeting adjourned at 6:30pm.
___________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: June 3, 2014
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes— June 3, 2014.
Click here for a PDF download.

Present: Board members, Anthony Meola, Winthrop Handy and William Smith, and GM Jonathan Fitch were present. Mayhew Seavey from PLM was present to discuss the rate study.
The meeting was called to order at 5:10pm by Chairman William Smith
Agenda: The Board approved the agenda without changes.
Meeting Minutes: The Board reviewed and approved the meeting minutes of May 6, 2014.
Financial Statements: The Board reviewed the bank balances as of April 30, 2014 and compared to previous statements. Mr. Fitch told the board he would meet with Jim Goulet on June 5th to discuss the PPA and depreciation account transfers. The attached spreadsheet calculates the amount we are transferring from depreciation into the operating account. We will both meet with the Town treasurer that same day to discuss the depreciation account transfers.
Finance Committee Mtg: Ray Bricault of the Town’s Finance Committee would like set up a meeting to discuss our solar PPA and budget. Mr. Fitch invited him to come to any Board meeting as well.
Power & Transmission: The Board reviewed and discussed the April 2014 cost of power and transmission summary. See attached summary.
LED Street Lights: Mr. Fitch provided the Board an update on the exchange of the first set of 47 LED street light fixtures this week.
Commercial Energy Audit: WBMLP will conduct an energy audit at Central Coating.
Rate Study: Mr. Fitch gave a brief update to the Board on the ongoing rate study by PLM. The elimination of the discount from local, state, and federal
accounts has resulted in the reclassification of some rates into more appropriate rates, based on volume and the intent of the rates.
The power purchase adjustment (PPA) needs to be modified to remove the fixed base cost rate component set in 2009. This fixed rate is not accurate today and is causing the large PPA credit on or financials. WBMLP removed the early payment discounts from the state and federal accounts.
The Board reviewed the proposed PPA and all three voted and approved the new PPA rate.
The larger municipal accounts will be moved to the appropriate IRG and LCG rates. This leaves only the smaller M1 municipal accounts to change.
The next step is to consider any changes to overall rates and rate of return for WBMLP.
AMR metering: Almost 100% of our meters are now read by radio versus manually read. Mr. Fitch will provide the board a proposal in the future to convert to a fixed radio system.
Paving: The top coat will be applied June 13th.
Borrego Solar Project: The solar project was approved into the state’s SRECII program and Borrego is completing the review process to obtain a building permit. Commissioner Meola wanted to know the exact amount the town was receiving in rent and pilot (tax). Mr. Fitch will get this information for the next meeting.
Next meeting is July 1, 2014. The meeting adjourned at 6:45pm
_____________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: May 6, 2014
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes — May 6, 2014.
Click here for a PDF download.

Present: Board members, Anthony Meola, Winthrop Handy and William Smith, and GM Jonathan Fitch were present. Jim Goulet our CPA was present to discuss the annual audit.
The meeting was called to order at 5:10pm by Chairman William Smith
Agenda: The Board approved the agenda without changes.
2013 Financial Statements: Mr. Fitch provided the Board the completed FY2013 financial audit. Jim Goulet discussed the results of the financial audit. Jim pointed out that WBMLP had to transfer funds from the depreciation account into the operating account to replenish what was spent on capital expenditures over the last few years. Overall FY2013 was consistent with the financial performance of the last few years.
Meeting Minutes: The board reviewed and approved, without changes, the meeting minutes of March 18, 2014 and April 1, 2014.
Top 20 Customers: Attached is a list of WBMLP’s top 20 customers by kWh sales
Power & Transmission: Attached is the March 2014 cost of power and transmission.
Health Insurance: WBMLP’s health insurance rates will increase 6% in July 1, 2014.
Rate Study: The rate study is still underway. WBMLP removed the early payment discounts from most of the state and federal accounts. PLM is still creating an appropriate M1 and M1 rate, without discount, for local government use.
Borrego Solar Project: Borrego is currently completing the process to obtain a building permit. A delay was caused when the Town’s assessors
map included another lot adjacent to the Town land leased to Borrego. Borrego had placed the solar system on state land by mistake.
WBMLP Web Page/Board Doc: The IPad’s are ready and working. All Board documents will be accessible from Dropbox.
Other: Additional LED street lighting at schools
Next meeting is June 3, 2014. The meeting adjourned at 6:55pm
_____________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: April 1, 2014
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes — April 1, 2014.
Click here for a PDF download.

Board of Light Commission, Regular Session Meeting Minutes, April 1, 2014
Present: Board members, Anthony Meola, Winthrop Handy and William Smith, and GM Jonathan Fitch were present. Mayhew Seavey of PLM was present to discuss the rate study.
The meeting was called to order at 5:05pm by Chairman William Smith
Agenda: The Board approved the agenda without changes.
2013 Financial Statements: Mr. Fitch provided the Board an income statement comparison between the audited FY2012 and the unaudited FY2013 income statement, with the % increase or decrease for each line. The Board reviewed the 2012/2013 income statements.
Rate Study: The GM and PLM provided the board an update on the ongoing rate study. The March bills were mailed with the new bill format this week. Removing the early payment discounts for local, state, and federal accounts lead to an analysis of the rates used by these accounts.
The board discussed with the GM and PLM how to apply the appropriate rate to each local, state and federal government customer without causing a significant rate increase when the early payment discount is eliminated.
PLM suggested decreasing the M1 and M2 rates plus creating the separate small commercial, large commercial and industrial rates for state, local, and federal accounts without the discount. The board approved this strategy.
Worcester County Jail: WBMLP sent a letter to the Sherriff’s department to see if they are interested in a 1.5MW Combine Heat and Power (CHP) Project. A 1.5MW power plant could provide capacity, energy ACP REC’s to WBMLP and heating water to the jail.
Solar Coop: WBMLP sold its SREC’s for 2014 for $265.00 an SREC. The solar system produces approximately 470,000 kWh annually, which generates $125k in SREC revenues. The annual debt service and O&M for
the coop is approximately $145,000. Therefore our cost per kWh is approximately $.05, down from $.08 in 2013.
Borrego Solar Project: The Board was provided an update on the 3MW solar project. Borrego and WBMLP finish the Power Purchase Agreement (PPA) and Interconnection Agreement (IA). Borrego is scheduled to meet the following boards; April 7, 2014, 7:00pm, Conservation Commission, April 9, 2014, 7:00pm, Planning Board and ZBA by the end of April for a special permit hearing.
DOER Grant Program: The GM stated at the last meeting, WBMLP would apply for a DOER grant for an energy efficiency LED street light project. Since the source of the funding for the grant is under dispute by the MLP’s, WBMLP will not submit a request at this time.
WBMLP Web Page/Board Doc: Both IPad’s and MS based tablets can be used to access all board meeting documents online. The board prefers the apple platform.
Legislative Rally: CFTC issued guidance regarding MLP swap dealing. Mr. Fitch told the Board this is good example of why we attend and a positive outcome of the legislative rally.
_____________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: March 18, 2014
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes — March 18, 2014
Click here for a PDF download.

Present: Board members, Anthony Meola, Winthrop Handy and William Smith, and GM Jonathan Fitch were present.
The meeting was called to order at 5:08pm by Chairman William Smith
Agenda: The Board approved the agenda without changes.
Meeting Minutes: The Board approved and signed the meeting minutes of February 5, 2014 and resigned the January 8, 2014 meeting minutes.
2013 Financial Statements: Mr. Fitch provided the Board a 12-period 2013 draft income statement to review. The 2013 annual financial audit is still underway. Commissioner Meola requested, for the next meeting, an income statement comparison between 2012 and 2013, with the % increase or decrease for each line item.
Rate Study: The general manager updated the board on the ongoing rate study. WBMLP completed the following changes to the billing system and printed bills. Eliminated “Transition charge” component, eliminated separate “Delivery” and “Supplier” charges, and reduced decimal place to 4 (0.0000)
The Board discussed the early payment discount on state, federal and local government accounts. The GM stated that discounts are typically used as an incentive for residential, commercial and industrial customers to pay timely and improve cash flow. Government accounts typically must pay for all valid services and the early payment discount may not be appropriate. Some of these customers take the discount beyond the timeframe allowed.
Commissioner Handy made a motion to eliminate the early payment discounts for local, state, and federal accounts. Commissioner Smith seconded the motion. All three voted 3-0 approving the motion.
Energy/Capacity: The board and GM discussed the February 28th notice from MMWEC that our capacity (demand) cost would increase almost
$300k annually starting in 2017. This cost and the costs associated with ISO-NE and National Grid transmission rates make up the bulk our budget increases over the next few years. The board discussed the budget impact and how to cover the cost increase. Commissioner Handy mentioned using the rate stabilization fund. The GM stated that as project debt payments decrease over the next few years, the budget may cover these increases.
Solar Project: The Board was updated on the 3MW solar project. Borrego and WBMLP are almost finished negotiating the Power Purchase Agreement (PPA) and Interconnection Agreement (IA).
Worcester County Jail: Combine Heat and Power (CHP) Project at jail. A 1.5MW power plant could potentially provide capacity and 12,000,000 kWh’s in energy to WBMLP and heating water to the jail.
DOER Grant Program: Mr. Fitch told the board that WBMLP would apply, with the Town, for a grant from DOER for an energy efficiency project. The project proposal is based on retrofitting (500) HID street lights to lower wattage LED type.
WBMLP Web Page: The GM will provide pricing and options for the Board tablets/iPad’s by the next meeting.
Legislative Rally: Commissioner Smith and the GM attended the annual legislative rally in DC last week. They met most of the MA delegates or there staff. WBMLP focused our concerns on costs increases from ISO-NE, the energy market, and transmission providers.
Other: Paving the second coat will take place in the spring. WBMLP retained money from the contractor until this is complete.
The meeting was adjourned at 6:05pm. The next meeting is April 8th.
_____________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: February 15, 2014
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes — February 15, 2014.
Click here for a PDF download.

Present: Board members, Anthony Meola, Winthrop Handy and William Smith, and GM Jonathan Fitch were present.
The meeting was called to order at 5:15pm by Chairman William Smith
Agenda: The Board approved the agenda without changes.
Meeting Minutes: The Board approved the meeting minutes of January 8, 2014.
2013 Financial Statements: The Board reviewed the attached financial statements to date.
Rate Study: WBMLP’s rate study by PLM is underway. PLM and WBMLP are preparing options for the Board to review and consider.
Restructure rates to accomplish the following:
• Eliminate “Transition charge” component
• Eliminate separate “Delivery” and “Supplier” charges
• Reduce decimal place to 4 (0.0000)
• Change PASNY credit formula
• Change base power in Power Purchase Agreement
• Eliminate “Off-Peak Water Heater Service”
• Include 15% senior discount language (over 65)
• After-hours reconnection charge of $150.00
The board discussed and approved structural changes to the bill format. No electricity rates were changed are this time. The senior discount and reconnection changes were approved.
Solar Project: Borrego and WBMLP are continuing work on the Power Purchase Agreement (PPA) and Interconnection Agreement (IA). WBMLP reviewed the contacts on January 30th; Borrego’s changes are due February 6th.
Worcester County Jail: WBMLP sent the attached letter to both DCAM and the Sherriff’s department regarding their proposed wind turbine project. DCAM responded stating the project was on hold and that they would get back to us if they proceed with the project.
WBMLP Web Page: WBMLP’s web page was updated with the most current annual audit, DPU reports, and meeting minutes. Commissioner Handy mentioned providing information about the staff and Board.
Commissioner Handy made a suggestion to provide the Board tablets or iPad’s to reduce paperwork and printing of board materials. The documents could be accessed via internet. Mr. Fitch will get some quotes and research what’s required to make the process work. MMWEC and other’s do this to reduce time and material for the Board meetings.
Commissioner Handy also suggested placing a “visit” counter on the web page.
2013 Energy Audit and Rebate Status: Attached is a chart detailing the number and value of audits and rebates WBMLP provided to our customers in FY2013
LED Street Lights: WBMLP received the first order of (45) LED street lights. WBMLP will install from center of town down Crescent Street past the schools.
Other: None
The meeting adjourned at 6:45pm. The next meeting will be March 18, 2014.
_____________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: January 8, 2014
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes — January 8, 2014.
Click here for a PDF download.

Present: Board members, Anthony Meola, Winthrop Handy and William Smith, and GM Jonathan Fitch were present.
The meeting was called to order at 5:10pm by Chairman William Smith
Agenda: The Board approved the agenda without changes.
Meeting Minutes: The Board approved the meeting minutes of December 11, 2013.
2013 Financial Statements: Mr. Fitch presented the Board the attached financial statements. The Board reviewed the income statement as of October 2013. Mr. Fitch provided more details on expenses 557 and 930, questioned by Commissioner Meola at last month’s Board meeting
2014 Operating Budget: Mr. Fitch presented the attached 2014 operating budget to the Board. The Board reviewed and approved the 2014 operating budget.
Rate Study: The rate study by PLM is underway. PLM and WBMLP are preparing options for the Board to review and consider. The Board discussed rates, early payment discounts, and rates applicable to town, state and federal accounts.
Terms & Conditions: WBMLP’s terms & conditions were last reviewed and approved was 1999. Rubin & Rudman updated the attached terms and conditions for the Board to consider and approved. Commissioner Handy made a motion to accept and approve the attached “Terms and Conditions”, effective Febraury1, 2014. Tony seconded the motion and the Board voted 3-0 to approve the updated “Terms and Conditions” effective February 1, 2014.
Solar Project: Borrego and the Town completed the lease agreement. The Board of Selectman is scheduled to approve the lease. WBMLP will continue to work on the PPA and IA with Borrego.
Worcester County Jail: Mr. Fitch is scheduled to meet the facility director at the jail this to discuss power generation and their wind project.
The meeting adjourned at 6:20pm. The next meeting will be February 4, 2014.
_____________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith

2013 Meeting Minutes

Meeting Minutes ::: December 11, 2013
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes December 11, 2013, 5pm.
Click here for a PDF download.

Present: Board members, Anthony Meola, Winthrop Handy and William Smith, and GM Jonathan Fitch were present. Mayhew Seavey from PLM was also present.
The meeting was called to order at 5:15pm by Chairman William Smith

Agenda: The Board approved the agenda without change.

Rate Study: PLM presented to the Board an overview of the ongoing rate study. Attached is a presentation to the Board regarding WBMLP’s rate analysis and design. The Commissioner’s asked questions related to the rates charged to town and state accounts. The early payment discount for rates was discussed. Rate of returns for each rate was discussed. NYPA and PPA rate calculations could be modified and updated. Consolidating or re-bundling the rates was also discussed.
Mr. Fitch and PLM will prepare rate changes and options for the Board to consider at its next Board meeting.

2013 Financial Statements: See attached statements. Commissioner Meola asked questions about specific budget line items related to the attached income statement. Mr. Fitch stated he would get the answers to those questions by the next Board meeting.

Meeting Minutes: The Board reviewed and approved the meeting minutes of October 9, 213 and November 6, 2013.

Paving: The base paving and curbing is complete. The final top coat will be installed in the spring.

Terms & Conditions: WBMLP’s terms & conditions were last reviewed and approved was 1999.

Rubin & Rudman updated the attached terms and conditions for the Board to consider and approved. No action was taken on the updated draft terms & conditions.
Annual Operating Budget 2014: Mr. Fitch stated that he would present the 2014 operating budget to the Board at the next meeting.

Eagle Creek Hydro: WBMLP will receive energy January 1, 2014 at a rate of $51.40/MWh for year 1. The average rate is $59.00/MWh over 20 years. WBMLP is purchasing is approx. 234kW or 836,478 kWh’s for approx. $43,000 in year 1.
Hancock Wind: WBMLP will purchase 571kW at a flat rate of $57.00/MWh for 25 years. The estimated start date is June 1, 2015. The annual amount we are purchasing is 1,355,531 kWh’s for approx. $77,000.

Other: None
The meeting adjourned at 7:10pm.
_____________________________
William Smith, Chairman
_____________________________
Anthony Meola Jr,
____________________________
Meeting Minutes ::: November 6, 2013
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes November 6, 2013
Click here for a PDF download.

Present: Board members, Winthrop Handy and William Smith, and GM
Jonathan Fitch were present. Attorney Steve Doucette was present as well.
The meeting was called to order at 5:00 pm by Chairman Anthony
Meola

Agenda: The Board approved the agenda without changes

Executive Session: The board did not go into executive session to discuss
GM performance FY2012

Oakdale Hydro: Mr. Fitch and Attorney Doucette summarized the current
status of the billing dispute with MWRA. On February 27th both had met
with MWRA and MMWEC to discuss the billing dispute. Both parties are
proposing to our respective boards that we settle the dispute by ending the
current contract completely and neither party getting any settlement.

WBMLP was seeking $249.5k from MWRA. MWRA was going to
seek$398k in correction of past errors plus over $700k from May till
the end of the contract, June 30, 2014. The case could end up in court,
arbitration, or both.

WBMLP would incur its own attorney costs plus we may also be responsible
for MMWEC legal costs.

The main reason is that our contract ends in June 2014 and MWRA will not
consider renewing or extending with WBMLP. Plus Oakdale has been
under construction since October 2012 and will remain so through
April/May 2013, it’s prudent to consider settling.

The Board discussed the settlement proposal. Commission Handy made a
motion to settle the billing dispute by ending the PPA effective immediately
and ending our demand for reimbursement of the amount disputed.
Commissioner Smith seconded the motion and both voted to approve the
motion (2-0).

Meeting Minutes: Commission Handy made a motion to approve the
February 5, 2013 meeting minutes. Commissioner Smith seconded the
motion and both voted to approve the February 5, 2013 meeting minutes.
Customer Issues: WBMLP and the Town were able to add the $12k due
from 29 Prospect Street account to the annual tax bill. As a result the
mortgage holder paid half the total amount due for the overdue electricity
account.

Investment Accounts: Mr. Fitch met with Flynn Financial to review our
banking investments. He will provide some options to increase the
interest/return rate while still managing risk. He is schedule to return at
1:00pm, March 7th to review his recommendations.
2012 Financial Statements: See attached draft income statement and bank
balances.

2014 Retirement Assessment: The 2013 retirement assessment for
WBMLP was $103,780.82. This assessment was based on a ratio between
the annual wages paid to full time employee wages at WBMLP and the
annual wages paid to Town employees.
The 2014 assessment is $129,118. The increase is due to the retirement
system using an actuarial based annual assessment which is more accurate
that previously calculations. WBMLP was actually underpaying is share of
the retirement costs until now. The FY2015 annual assessment will increase
for WBMLP as well, since the actuarial method will be fully phased in by
then.

Garage Replacement: The foundation and footing work started March 4th.
115kV Substation Replacement: Construction activities are well
underway. Most of the equipment will arrive on-site in March.

Solar PPA: Borrego finished their review of the PPA. Our attorney
received their comments and sent back our revisions. We are waiting on
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
4 Crescent Street, West Boylston, Massachusetts 01583
Telephone (508) 835-3681
Fax (508) 835-2952
Borrego’s final comments. Once the PPA is complete, the Board will have
to vote on whether or not to execute the agreement.

New Bucket Truck: Delivery of the new material handler is tentatively set
for March/April 2013.

Other: None
The meeting adjourned at 6:30pm.
_____________________________
Anthony Meola Jr, Chairman
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: October 9, 2013
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes October 9, 2013
Click here for a PDF download.

Present: Board members, Anthony Meola, Winthrop Handy and William Smith, and GM Jonathan Fitch were present. MMWEC’s Mike Lynch and Matt Ide were also present.
The meeting was called to order at 5:08pm by Chairman William Smith

Agenda: The Board approved the agenda without changes

Meeting Minutes: The Board approved the meeting minutes of September 3, 2013.

Power Supply: MMWEC discussed how WBMLP’s power supply worked and also presented two new PPA opportunities, Hancock Wind and Eagle Creek Hydro to the Board. The two renewable energy power purchase agreements would fix into WBMLP power portfolio at a cost effective rate.
Commissioner Handy made a motion and Commissioner Meola seconded the motion, based on the attached certificate of vote to authorize WBMLP to participate in special project 2013B.
Commissioner Handy made a motion and Commissioner Meola seconded the motion, based on the attached certificate of vote to authorize WBMLP to participate in special project 2013C.
2013 Financial Statements: Mr. Fitch gave the Board an update on the attached financial statements and bank balances.

Garage Replacement: The project is complete. Paving bids are due October 16th. It is approximately 15,000 square feet of paving and curbing
Apprentice Position: WBMLP advertised the apprentice line-worker position. WBMLP receive approximately 50 resumes. The top 3 candidates were interviewed. Background checks are being completed.

115kV Substation Replacement: Mr. Fitch told the board the project was complete. The final cost was shown on the attached budget worksheet.

Tractor: Mr. Fitch requested the Board to consider purchasing a tractor with brush cutter, snow blower, forklift, front bucket, and backhoe.

The meeting adjourned at 7:15pm. The next meeting will be November 5, 2013.
_____________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_______________
Meeting Minutes ::: September 3, 2013
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes September 3, 2013.
Click here for a PDF download.

Present: Board members, Anthony Meola, Winthrop Handy and William Smith, and GM Jonathan Fitch were present.
The meeting was called to order at 5:45pm by Chairman William Smith

Agenda: The Board approved the agenda without changes
The Board visited the substation at Temple Street to review the progress of the substation replacement project.

Meeting Minutes: The board reviewed and approved 3-0, the meeting minutes of July 25, 2013.
2013 Financial Statements: The Board reviewed the most current attached financial statements.
2013 Union Contract: Mr. Fitch let the Board know that the union and WBMLP completed negotiations for a new contract to replace the 3 year contract that ended June 30, 2013. The union counter-proposed a relatively small change to the annual wage increase the board previously approved. At the July 25, 2013 board meeting, the board agreed various changes including a 3.5%, 2%, 2.5% wage increase. The union counter-proposed on Aug 2, 2013, with 4%, 2%, 2% wage increase.

Mr. Fitch told the board that the counter proposal impacts the overall budget by a relatively small amount. The three year financial impact to WBMLP’s budget was approximately $1,871 based on all 7 employees

Commissioner Smith made a motion to approve the counter-proposed wage increases. Commissioner Handy seconded the motion. It was voted and approved, 3-0, to increase wages 4%, 2%, and 2%.

Garage Replacement: Mr. Fitch let the board know that the remaining punch list items would be completed this week.
Paving: WBMLP is soliciting quotes to repave the entire driveway. It is approximately 15,000 square feet of paving and curbing along the appropriate edges. Bids are due September 20, 2013.

Apprentice Position: WBMLP is advertising the apprentice line-worker position opening. Resumes and applications are due September 20. 2013.
115kV Substation Replacement: The project is going well and there are no major issues. BMLD’s side of the substation is complete. WBMLP’s side of the substation is under construction.

Next Key Dates/Activities:
September 5 Punch list walk thru with contractor
September 30 NGRID & WBMLP test protection equipment
October 5 Energize WBMLP side of substation

Other: The Board also discussed bio-gas plants, natural gas pipeline expansion in MA, and requested Mr. Fitch to contact biogas and CHP type generators.

The meeting adjourned at 6:50pm. The next meeting will be October 8, 2013.
_____________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: July 25, 2013
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes, July 25, 2013.
Click here for a PDF download.

Present: Board members, Anthony Meola, Winthrop Handy and William Smith, and GM Jonathan Fitch were present.
The meeting was called to order at 5:10 pm by Chairman William Smith

Agenda: The Board approved the agenda without changes

Meeting Minutes: The board reviewed and approved 3-0, the meeting minutes of July 2, 2013.
2013 Union Contract: Mr. Fitch gave the Board an update on the negotiations between the union and WBMLP for new contract to replace the 3 year contract that ended June 30, 2013. The union and WBMLP are currently considering a written set of proposals presented by the union.
Mr. Fitch told the Board that the union rejected our offer that was based on a 1.5%, 2, and 2.5% increase in wages. Other policy changes considered and discussed would modify sick, vacation, emergency response, health insurance, reporting pay, standby pay, and uniforms.

The Board discussed the wage survey that Mr. Fitch prepared to compare surrounding MLP wages and benefits. Commissioner Handy asked Mr. Fitch what was WBMLP’s cost per hour for each employee with benefits. Mr. Fitch gave the board a worksheet he uses to calculate this.
Commissioner Smith made a motion to increase the base wages as of June 31, 2013 by 2% and increase annual wages by 1.5%, 2%, and 2.5% over the next three years, effective July 1, 2013. Commissioner Handy seconded the motion. The Board voted 3-0 to approve the 2% base and 1.5%, 2%, and 2.5% annual wage increase for both union and office staff employees. Mr. Fitch will meet with the union BA to present a counter offer.

Garage Replacement: Mr. Fitch gave the Board a project update. Most of the remaining work is related to landscaping around the perimeter of the building and driveway around the building.

Paving: WBMLP will solicit quotes to repave the entire driveway. It is approximately 15,000 square feet of paving and curbing along the appropriate edges.
115kV Substation Replacement: Mr. Fitch told the Board that the project tis going well and there are no major issues. BMLD’s side of the substation is complete. WBMLP’s side of the substation is under construction.

Next Key Dates/Activities:
August 5 Install security cameras
September 29 NGRID reenergize WBMLP side of substation

Other: None

The meeting adjourned at 6:10pm. The next meeting will be September 3, 2013.
_____________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: July 2, 2013
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes July 2, 2013.
Click here for a PDF download.

Present: Board members, Anthony Meola, Winthrop Handy and William Smith, and GM Jonathan Fitch were present.
The meeting was called to order at 5:15 pm by Chairman Anthony Meola

Agenda: The Board approved the agenda without changes

2012 Financial Statements: Goulet, Salvidio & Associates P.C., reviewed and discussed with Board the FY2012 annual audit.

2013 Union Contract: Mr. Fitch provided the Board an update on the union contract negotiations. The union provided a written set of proposals to review, consider and counter propose. The Board requested Mr. Fitch to prepare a counter proposal accepting the policy changes and offering a 1.5%, 2.0%, and 2.5% annual wage increase and 0% increase in the standby pay allowance.
Solar Coop: The WBMLP solar coop appointed Jonathan Fitch as Assistant Clerk. This will facilitate the filing of annual reports without hiring the clerk to perform the work.
Footprint Power: Mr. Fitch requested the Board to consider joining a special project through MMWEC for part ownership of potential natural gas power plant in Salem MA. The Board reviewed and discussed the project details provided by MMWEC. Commissioner Meola made a motion to approve special project 2013A. Commissioner Handy seconded the motion. The Board voted 3-0, approving the Special Project 2013A Participation Acknowledgement Certificate.

Garage Replacement: Mr. Fitch gave the Board an updated on the construction project. The concrete apron and bollards will be completed next week. The garage doors need to be exchanged in two weeks.

115kV Substation Replacement: The Board received a project update from Mr. Fitch. The project is going well and there are no major issues. NGRID reenergize BMLP side of substation today.

Next Key Dates/Activities:
July 2-8 Energize switchgear, BMLP transformer & equipment
July 21 NGRID remove 115kV taps WBMLP side of substation
September 29 NGRID reenergize WBMLP side of substation

Security Camera Quote: $4,950 each. The Board voted and approved the additional cost of the security cameras.

Solar PPA: Mr. Fitch told the Board that the town attorney and Borrego’s attorney are still working on the land lease.

Oakdale Hydro: MMWEC’s invoice for work related to the Oakdale Hydro billing dispute is approximately $139k. Mr. Fitch is requesting Rubin and Rudman to review MMWEC’s opinion justifying the ability to charge back WBMLP.

Other: None
The meeting adjourned at 7:30pm.
_____________________________
Anthony Meola Jr,
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: June 5, 2013
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes, June 5, 2013.
Click here for a PDF download.

Present: Board members, Winthrop Handy and William Smith, and GM
Jonathan Fitch were present. Attorney Steve Doucette was present as well.
The meeting was called to order at 5:00 pm by Chairman Anthony
Meola

Agenda: The Board approved the agenda without changes

Executive Session: The board did not go into executive session to discuss
GM performance FY2012

Oakdale Hydro: Mr. Fitch and Attorney Doucette summarized the current
status of the billing dispute with MWRA. On February 27th both had met
with MWRA and MMWEC to discuss the billing dispute. Both parties are
proposing to our respective boards that we settle the dispute by ending the
current contract completely and neither party getting any settlement.
WBMLP was seeking $249.5k from MWRA. MWRA was going to
seek$398k in correction of past errors plus over $700k from May till
the end of the contract, June 30, 2014. The case could end up in court,
arbitration, or both.
WBMLP would incur its own attorney costs plus we may also be responsible
for MMWEC legal costs.
The main reason is that our contract ends in June 2014 and MWRA will not
consider renewing or extending with WBMLP. Plus Oakdale has been
under construction since October 2012 and will remain so through
April/May 2013, it’s prudent to consider settling.
The Board discussed the settlement proposal. Commission Handy made a
motion to settle the billing dispute by ending the PPA effective immediately
and ending our demand for reimbursement of the amount disputed.
Commissioner Smith seconded the motion and both voted to approve the
motion (2-0).

Meeting Minutes: Commission Handy made a motion to approve the
February 5, 2013 meeting minutes. Commissioner Smith seconded the
motion and both voted to approve the February 5, 2013 meeting minutes.
Customer Issues: WBMLP and the Town were able to add the $12k due
from 29 Prospect Street account to the annual tax bill. As a result the
mortgage holder paid half the total amount due for the overdue electricity
account.

Investment Accounts: Mr. Fitch met with Flynn Financial to review our
banking investments. He will provide some options to increase the
interest/return rate while still managing risk. He is schedule to return at
1:00pm, March 7th to review his recommendations.
2012 Financial Statements: See attached draft income statement and bank
balances.

2014 Retirement Assessment: The 2013 retirement assessment for
WBMLP was $103,780.82. This assessment was based on a ratio between
the annual wages paid to full time employee wages at WBMLP and the
annual wages paid to Town employees.
The 2014 assessment is $129,118. The increase is due to the retirement
system using an actuarial based annual assessment which is more accurate
that previously calculations. WBMLP was actually underpaying is share of
the retirement costs until now. The FY2015 annual assessment will increase
for WBMLP as well, since the actuarial method will be fully phased in by
then.

Garage Replacement: The foundation and footing work started March 4th.
115kV Substation Replacement: Construction activities are well
underway. Most of the equipment will arrive on-site in March.

Solar PPA: Borrego finished their review of the PPA. Our attorney
received their comments and sent back our revisions. We are waiting on
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
4 Crescent Street, West Boylston, Massachusetts 01583
Telephone (508) 835-3681
Fax (508) 835-2952
Borrego’s final comments. Once the PPA is complete, the Board will have
to vote on whether or not to execute the agreement.

New Bucket Truck: Delivery of the new material handler is tentatively set
for March/April 2013.

Other: None
The meeting adjourned at 6:30pm.
_____________________________
Anthony Meola Jr, Chairman
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: May 7, 2013
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes, May 7, 2013.
Click here for a PDF download.

Present: Board members, Anthony Meola, Winthrop Handy and William Smith, and GM Jonathan Fitch were present.
The meeting was called to order at 5:05 pm by Chairman Anthony Meola

Agenda: The Board approved the agenda without changes

Meeting Minutes: The Board approved the meeting minutes dated April 2, 2013 without changes.

2012 Financial Statements: The auditors completed the attached FY2012 annual audit and DPU report. Mr. Fitch told the board that our auditor, Goulet, Salvidio & Associates P.C., will attend the next board meeting to review and discuss the FY2012 annual audit and DPU report.
Garage Replacement: The project is going well and the majority of the framing and building envelope is complete. The Board went outside to the garage and toured the new building. The Board also looked at the new bucket truck that was recently purchased and delivered.

115kV Substation Replacement: Mr. Fitch provided an update on the construction activities which are going well and are on schedule. Boylston and West Boylston are feed through one transformer at this time. Boylston’s side of the substation is being re-constructed and should be completed by the end of June 2013.
Commissioner Handy asked the GM to contact the Banner to see if they would write a story on the project. The GM will contact the Banner and Worcester T&G.

Solar PPA: WMBLP is still waiting on Borrego’s final comments to our PPA. Mr. Fitch told the board, that solar REC’s have dropped in value and this has caused solar projects to stall or get cancel altogether.

Oakdale Hydro: WBMLP received a MMWEC invoice for work related to the Oakdale Hydro billing dispute. The amount is mostly legal services. WBMLP requested MMWEC to justify the invoice.

Union Contract: The existing lineman contract ends June 30, 2013. Mr. Fitch recommended the board consider changing the contract to match the office human resources policy, as much as practical, in order to eliminate differences. This would make the policy and contract more uniform and fair for all employees. Mr. Fitch stated that he would meet with the BA shorty to discuss the contract.

Other: None
The next Board meeting is June 4, 2013.
The Board all agreed to adjourn the meeting at 7:00pm
Jonathan Fitch
General Manager
Meeting Minutes ::: April 2, 2013
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minutes, April 2, 2013.
Click here for a PDF download.

Present: Board members, Anthony Meola, Winthrop Handy and William Smith, and GM Jonathan Fitch were present.
The meeting was called to order at 5:05 pm by Chairman Anthony Meola

Agenda: The Board approved the agenda without changes

Executive Session: The Board went into executive session to discuss the GM’s performance in FY2012. After discussing in executive session, the Board reentered regular meeting. The Board provided the GM a $6,000 bonus for excellent performance 2012.

Meeting Minutes: The board approved the meeting minutes dated March 5, 2013 without any changes or additions.
2012 Financial Statements: The board reviewed and discussed the attached draft income statement and bank balances.

Investment Options: Mr. Fitch told the board he met with Flynn Financial to review banking account investment options that might provide higher rates of return. The Board would like to continue discussing this subject at future meetings.
Anti-Fraud Policy for Employees: Mr. Fitch requested the Board to considering approving the attached anti-fraud policy. The Board voted 3-0 to approve and implement the attached anti-fraud policy for employees.

2014 Retirement Assessment: Mr. Fitch gave the Board an update on the new retirement assessment for WBMLP.The 2013 retirement assessment for WBMLP was $103,780.82. This assessment was based on a ratio between the annual wages paid to full time employee wages at WBMLP and the annual wages paid to Town employees.
The 2014 assessment is $129,118. The increase is due to the retirement system using an actuarial based annual assessment which is more accurate
that previously calculations. WBMLP was actually underpaying is share of the retirement costs until now. The FY2015 annual assessment will increase for WBMLP as well, since the actuarial method will be fully phased in by then.

Garage Replacement: The foundation, footings, and basement floor are complete. The 1st floor deck will be completed at the end of this week. Framing will start immediately after.
New Bucket Truck: The new bucket truck was delivered and outfitted with stock. The broken bucket truck is advertised for bid and we plan to accept bids until April 17th.
115kV Substation Replacement: Construction activities are going well. The transformers are assembles and on-site. The underground duct-banks are being worked on. The switchgear will arrive on-site this week and get assembled on the foundation as it’s unloaded.

Solar PPA: WMBLP is waiting on Borrego’s final comments to our PPA. The solar REC market has dropped in value. This has caused other MLP projects to stall or get cancel altogether.

Other: None
The meeting adjourned at 6:30pm.
_____________________________
Anthony Meola Jr, Chairman
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: March 5, 2013
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
Board of Light Commission
Regular Session Meeting Minute,s March 5, 2013.
Click here for a PDF download.

Present: Board members, Winthrop Handy and William Smith, and GM
Jonathan Fitch were present. Attorney Steve Doucette was present as well.
The meeting was called to order at 5:00 pm by Chairman Anthony
Meola

Agenda: The Board approved the agenda without changes

Executive Session: The board did not go into executive session to discuss
GM performance FY2012

Oakdale Hydro: Mr. Fitch and Attorney Doucette summarized the current
status of the billing dispute with MWRA. On February 27th both had met
with MWRA and MMWEC to discuss the billing dispute. Both parties are
proposing to our respective boards that we settle the dispute by ending the
current contract completely and neither party getting any settlement.
WBMLP was seeking $249.5k from MWRA. MWRA was going to
seek$398k in correction of past errors plus over $700k from May till
the end of the contract, June 30, 2014. The case could end up in court,
arbitration, or both.
WBMLP would incur its own attorney costs plus we may also be responsible
for MMWEC legal costs.
The main reason is that our contract ends in June 2014 and MWRA will not
consider renewing or extending with WBMLP. Plus Oakdale has been
under construction since October 2012 and will remain so through
April/May 2013, it’s prudent to consider settling.
The Board discussed the settlement proposal. Commission Handy made a
motion to settle the billing dispute by ending the PPA effective immediately
and ending our demand for reimbursement of the amount disputed.
Commissioner Smith seconded the motion and both voted to approve the
motion (2-0).

Meeting Minutes: Commission Handy made a motion to approve the
February 5, 2013 meeting minutes. Commissioner Smith seconded the
motion and both voted to approve the February 5, 2013 meeting minutes.
Customer Issues: WBMLP and the Town were able to add the $12k due
from 29 Prospect Street account to the annual tax bill. As a result the
mortgage holder paid half the total amount due for the overdue electricity
account.

Investment Accounts: Mr. Fitch met with Flynn Financial to review our
banking investments. He will provide some options to increase the
interest/return rate while still managing risk. He is schedule to return at
1:00pm, March 7th to review his recommendations.
2012 Financial Statements: See attached draft income statement and bank
balances.

2014 Retirement Assessment: The 2013 retirement assessment for
WBMLP was $103,780.82. This assessment was based on a ratio between
the annual wages paid to full time employee wages at WBMLP and the
annual wages paid to Town employees.
The 2014 assessment is $129,118. The increase is due to the retirement
system using an actuarial based annual assessment which is more accurate
that previously calculations. WBMLP was actually underpaying is share of
the retirement costs until now. The FY2015 annual assessment will increase
for WBMLP as well, since the actuarial method will be fully phased in by
then.

Garage Replacement: The foundation and footing work started March 4th.
115kV Substation Replacement: Construction activities are well
underway. Most of the equipment will arrive on-site in March.

Solar PPA: Borrego finished their review of the PPA. Our attorney
received their comments and sent back our revisions. We are waiting on
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
4 Crescent Street, West Boylston, Massachusetts 01583
Telephone (508) 835-3681
Fax (508) 835-2952
Borrego’s final comments. Once the PPA is complete, the Board will have
to vote on whether or not to execute the agreement.
New Bucket Truck: Delivery of the new material handler is tentatively set
for March/April 2013.

Other: None
The meeting adjourned at 6:30pm.
_____________________________
Anthony Meola Jr, Chairman
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: February 5, 2013
WEST BOYLSTON MUNICIPAL LIGHTING PLANT

Board of Light Commission
Regular Session Meeting Minutes February 5, 2013.
Click here for a PDF download.

Present: Board members, Winthrop Handy, Anthony Meola Jr, and William
Smith, and GM Jonathan Fitch were present.
The meeting was called to order at 5:10 pm by Chairman Anthony
Meola

Agenda: The Board approved the agenda without changes

Meeting Minutes: The Board reviewed and approved the meeting minutes
dated January 8, 2012.

Customer Issues: Mr. Fitch gave the Board an update on the overdue
electricity account of Robert Tashjian and a customer concern regarding tree
branches on Maple Street.

2012 Financial Statements: Mr. Fitch presented and reviewed with the
Board the attached draft income statement and bank balances.
Commissioner Meola questioned the high gas/diesel fuel bill. Mr. Fitch will
provide the information by email.

Garage Replacement: The garage project is underway. Demolition went
well. The foundation permit is issued and construction on the foundation
will start February 18th.

115kV Substation Replacement: Construction activities have started and
the contractor has begun setting up the job-site. Most of the equipment will
arrive on-site in February and March.

Solar PPA: Borrego finished their review of our PPA. Our attorney
received their comments and is reviewing to make sure we are protected and
get everything we asked for. Once the PPA review is completed, the Board
will have to vote on whether or not to execute the agreement.

New Bucket Truck: Delivery of the new material handler is tentatively set
for March 2013.

Oakdale Hydro: WBMLP filed a complaint in Worcester Superior Court to
compel the MWRA to return to arbitration. WBMLP also requested the IG’s
office to investigate MWRA for waste of public funds and abuse of
subpoena power.

The next board meeting is 5:00pm February 5, 2013.
The meeting adjourned at 6:30pm.
_____________________________
Anthony Meola Jr, Chairman
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: January 8, 2013
WEST BOYLSTON MUNICIPAL LIGHTING PLANT

Board of Light Commission,
Regular Session Meeting Minutes January 8, 2013.
Click here for a PDF Download.

Present: Board members, Winthrop Handy, Anthony Meola Jr, and William
Smith, and GM Jonathan Fitch were present.
The meeting was called to order at 5:10 pm by Chairman Anthony
Meola

Agenda: The Board approved the agenda without changes

Meeting Minutes: The Board reviewed and approved the meeting minutes
dated December 4, 2012.

Customer Issues: None

2012 Financial Statements: Mr. Fitch presented the board the attached
draft FY2012 income statement, bank balances, and monthly summary of
revenue versus bills paid. Commissioner Meola had a question about
employee pension and why it increased from $18.6k to $23k.
Garage Replacement: The garage bid was awarded to Stutman
Contracting. They are in the process of getting the demolition and building
permits and will begin work soon.

115kV Substation Replacement: The construction and installation bid was
awarded to The Ryan Company. WBMLP received the contract,
performance bond, and payment bond on 1/8/13. All equipment is ordered
and will begin arriving throughout the winter/spring. A project kick-off
meeting is being scheduled for next week.

OPEB Meeting: The Joint BOS and MLP Board presentation is scheduled
for January 16, 2012 at 7:00pm. The consultant will provide information
and answer questions about OPEB (Other Post-Employment Benefits). Mr.
Fitch stated that he would attend this meeting.

Solar PPA: The Town and Borrego are still developing a land lease for the
4MW solar site on Paul X Tivnan Drive. Borrego promised us their
comments on the PPA and IA by the end of this week.

New Bucket Truck: Mr. Fitch gave the board an update on the delivery of
the new material handler, tentatively set for March 2013. He also informed
the board that the 2000, 42’ bucket truck was dead-lined because the boom
is broken and it requires new hydraulic hoses. It will cost approx. $17.5k to
fix. Mr. Fitch recommends WBMLP scrap the vehicle as-is and begin the
RFP to replace tis vehicle in 2014.

Oakdale Hydro: Mr. Fitch gave the board an update on the arbitration
between MWRA and WBMLP. The arbitration dates are scheduled. On
1/7/13, WBMLP discussed the case with MWRA and MMWEC.
MMWEC’s legal counsel tried to communicate to MWRA that the use of
rate p is appropriate.

Other: The Board briefly discussed the upcoming APPA legislative rally,
and LED street lighting.
The next board meeting is 5:00pm February 5, 2013.
The meeting adjourned at 6:30pm.
_____________________________
Anthony Meola Jr, Chairman
____________________________
Winthrop Handy
_____________________________
William Smith

2012 Meeting Minutes

Meeting Minutes ::: December 4, 2012
WEST BOYLSTON MUNICIPAL LIGHTING PLANT

Board of Light Commission, Regular Session Meeting Minutes
December 4, 2012.
Click here for a PDF Download.

Present: Board members, Winthrop Handy, Anthony Meola Jr, and William
Smith, and GM Jonathan Fitch were present.
The meeting was called to order at 5:15 pm by Chairman Anthony
Meola

Agenda: The Board approved the agenda without changes

Meeting Minutes: The Board reviewed and approved the meeting minutes
dated November 6, 2012.

Customer Issues: The electrical upgrade project at Wachusett Estates was
completed. The contractor will return in the spring to finish looming and
seeding the trench.

2012 Financial Statements: Mr. Fitch provided the Board the attached
draft income statement and bank balances for FY2012 to date.

2013 Budget: WBMLP prepared the attached budget for 2013 through
2016. Mr. Fitch requested the Board to approve the 2013 Budget. The
Budget gives us a goal to manage expenses and revenues. It is expected
that the 2013 Budget will be very similar to 2012’s. Commissioner Smith
made a motion to approve the 2013 Budget as presented tonight.
Commissioner Meola seconded the motion. The Commissioners voted 3-0
approving the 2013 Budget.

Solar Coop Vote: Mr. Fitch introduced Kim Boas from MMWEC and
requested Commissioner Smith to consider electing, Walter Kim Boas, as
Treasurer of the Massachusetts Municipal Light Department Solar Energy
Cooperative until the next annual meeting or his successor is elected and
qualified. Mr. Fitch presented the Board the 2013 solar coop budget, which
is slightly less than the 2012 budget. Mr. Fitch and Commissioner Smith
(coop board members) elected Kim Boas as Treasurer of the Solar
Coop.
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
4 Crescent Street, West Boylston, Massachusetts 01583
Telephone (508) 835-3681
Fax (508) 835-2952

Garage Replacement: The garage bids were received on November 30th.
The low bid was $299,500 and all references for Stutman Contracting are
positive. See attached bid results.
Because the original garage was acquired in 1954, WBMLP tested for
hazardous materials like asbestos shingles, asbestos tar paper, lead paint, and
PCB caulking. The garage tested negative for asbestos, a low result for lead
paint, and we are still waiting on the results of the PCB caulking test.
WBMLP is also waiting for a ZBA finding that our existing non-conforming
garage is still OK with the basement/foundation being replaced. Mr. Fitch
stated that he may move the building 5-6’ to the left to become conforming
to zoning by-laws and will discuss with the building inspector.
Commissioner Smith made a motion to approve awarding the garage project
to the lowest eligible bidder for $299,500. Commissioner Meola seconded
the motion. The Commissioners voted 3-0 approving the garage project
bid for $299,500 to Stutman Contracting.
The Board requested Mr. Fitch how, if any, material cost increases are
handled in the project contract. Mr. Fitch will get that question answered.
115kV Substation Replacement: The final construction and installation
bids were received on November 29th. A budget worksheet is attached with
the recent bid amounts and project cost to date. Mr. Fitch told the Board that
WBMLP and BMLD are verifying the lowest bid as eligible based on past
experience. If they are not eligible, the next lowest bidder will be
considered.
The Board asked Mr. Fitch if security lighting was required at both the
substation and solar farm. Mr. Fitch told the board that lighting was present
at both and that he would check to see if additional lighting was necessary.

OPEB Meeting: The Joint BOS and MLP Board presentation is scheduled
for January 16, 2012 at 7:00pm. The consultant will provide information
and answer questions about OPEB (Other Post-Employment Benefits).
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
4 Crescent Street, West Boylston, Massachusetts 01583
Telephone (508) 835-3681
Fax (508) 835-2952

Solar PPA: The Town and Borrego are still developing a land lease for the
4MW solar site on Paul X Tivnan Drive. Borrego is still reviewing our draft
PPA and IA.
The Board wanted to know if there were any, end of the year deadlines for
taxes or any benefits that WBMLP or Borrego was concerned about.

DCAM Wind: DCAM is still interested in installing and operating a single
wind turbine at the House of Correction. DCAM will provide WBMLP a
PPA proposal at some time in the future.

Oakdale Hydro: The arbitration schedule for our case is attached.
The meeting adjourned at 7:00pm
_____________________________
Anthony Meola Jr, Chairman
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: November 13, 2012
WEST BOYLSTON MUNICIPAL LIGHTING PLANT

Board of Light Commission, Regular Session Meeting Minutes,
November 13, 2012, 5:00pm.
Click here for a PDF Download.

Present: Board members, Winthrop Handy, Anthony Meola Jr, and William
Smith, and GM Jonathan Fitch were present.
The meeting was called to order at 5:20 pm by Chairman Anthony Meola

Agenda: The Board approved the agenda without changes
Meeting Minutes: The Board reviewed and approved the meeting minutes
dated October 2, 2012.

Customer Issues: Wachusett Estates agreed to upgrade and replace their
electric service. The DPU was requested to review our terms & conditions.
DPU agrees with our interpretation that customers must pay for electric
service upgrades, modifications, and replacements.
WBMLP worked out a payment plan to the affected customers to minimize
the financial impact of the project. WBMLP will complete this project by
the end of December 2012.
Customer letter: See attached

2012 Financial Statements: Mr. Fitch presented the Board the attached
draft income statement and bank balances for FY2012 to date. Mr. Fitch
pointed out that the substation loan was included in the People’s operating
account.

2013 Budget: Mr. Fitch presented the Board the attached budget for 2013
through 2016. Mr. Fitch also gave the Board a list of the top 20 customers
by kWh’s consumed and sales revenue.

Garage Replacement: WBMLP’s bid package was advertised in the
Central Register and T&G. Here is the schedule of next activities.
Worcester T&G Legal Notice is November 2nd
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
4 Crescent Street, West Boylston, Massachusetts 01583
Telephone (508) 835-3681
Fax (508) 835-2952
Central Register advertisement is November 7th
Bidder’s walk-through is 10:00am, November 14th
Bid Opening and Due Date is November 21st
Mr. Fitch gave the Board a set of drawings of the new garage to review.
115kV Substation Replacement: The final bid package was advertised in
the Central Register and T&G. Here is the schedule of next activities.
Worcester T&G Legal Notice is November 2nd
Central Register advertisement is November 7th
Bidder’s walk-through is 10:00am, November 15th,
Bid Opening and Due Date is 2:00pm, November 29th
Mr. Fitch updated the board on the project using the attached budget
worksheet. Mr. Fitch request the Board to approve adding (2) items to the
original scope of work; SCADA outfitting and URD conductor form the
substation to Temple Street. The Board discussed the need for the items and
approved the additional cost.

OPEB Meeting: Mr. Fitch told the Board that a Joint BOS and MLP Board
presentation is scheduled for January 16, 2012 at 7:00pm. The consultant
will provide information and answer questions about OPEB (Other Post-
Employment Benefits).

Solar PPA: The Town and Borrego are still developing a land lease for the
4MW solar site on Paul X Tivnan Drive. Borrego is still reviewing our draft
PPA and IA. Mr. Fitch let the Board know that they still have to vote and
approve the PPA once it is ready.

DCAM Wind: DCAM is still interested in installing and operating a single
wind turbine at the House of Correction. DCAM will provide WBMLP a
PPA proposal in the future.

Oakdale Hydro: The conference call with the (3) arbitrators was completed
November 9th at 2:00 p.m. This call set out the schedule for discovery and
then the hearing dates.
WEST BOYLSTON MUNICIPAL LIGHTING PLANT
4 Crescent Street, West Boylston, Massachusetts 01583
Telephone (508) 835-3681
Fax (508) 835-2952

Other: None
The meeting adjourned at 6:50pm
_____________________________
Anthony Meola Jr, Chairman
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: October 2, 2012
WEST BOYLSTON MUNICIPAL LIGHTING PLANT

Board of Light Commission, Regular Session Meeting Minutes,
October 2, 2012.
Click here for a PDF Download.

Board of Light Commission, Regular Session Meeting Minutes, October 2, 2012
Present: Board members, Winthrop Handy, Anthony Meola Jr, and William Smith, and GM Jonathan Fitch were present.

Prior to starting the agenda items the Board heard input from our neighbors regarding the new garage project. Our neighbors are supportive of the project and only concerned that it fit in like the old garage. Additional windows and loft barn doors were added to the design.

The meeting was called to order at 5:30 pm by Chairman Anthony Meola

Agenda: The Board approved the agenda.

Meeting Minutes: The Board reviewed and approved the meeting minutes dated September 4, 2012.

New Garage: The Board discussed the input from our neighbors. The Board would like to receive quotes for a metal structure as an alternative. The biggest concern the Board had was constructing a building that is low maintenance.

Solar PPA: Mr. Fitch let the board know that Borrego is still reviewing our draft PPA and IA. The Town and Borrego are also still developing a land lease for the 4MW solar site on Paul X Tivnan Drive. The land lease requires town voter approval at the next town meeting on October 15th. Commissioner Handy asked if Borrego was still interested. Mr. Fitch stated that they are probably waiting until the election is over to review the economics of the project.
DCAM Wind: DCAM is still interested in installing and operating a single wind turbine at the House of Correction. WBMLP provided DCAM the attached letter to help them analyze the technical and economic feasibility of the proposed project. The Board was surprised that DCAM was still
interested given the wind resource is considered marginal or low. WBMLP will continue to discuss the project with DCAM.

Energy Supply: Attached is a list of WBMLP current and future power supplies. Power supply accounts for approximately 75% of our annual budget.
Berkshire Wind Project: Attached is the 2012 cost per kWh summary to date of the project.
2012 Financial Statements: The board had Mr. Fitch explain/review the attached draft income statement and bank balances for FY2012 to date.

Online and Electronic Payments: The number of customers that allow us to auto-debit their bank account monthly is about 250 customers. The number of customers that pay online monthly is about 200 customers.

115kV Substation Project: WBMLP is still waiting for the transformer dimensions to finish the final bid for the installation and construction. Mr. Fitch stated that he hoped to have the bid published in late October.

A budget worksheet is attached highlighting the project costs to date. So far our bids closely match our original $2M budget. WBMLP expects the project to cost approx. $2.1M.
Bond financing of the project $2M is complete and the funds have been deposited into our operating account.

Oakdale Hydro: WBMLP and MWRA selected the board of three arbitrators for the panel to decide on the billing dispute. Mr. Fitch contacted PLM to review the dispute. PLM was involved in the development of the original PPA for the Oakdale facility. PLM provided the attached review. Mr. Fitch stated that PLM agreed with MMWEC’s analysis that MWRA was incorrectly billed.

Other: None

The meeting adjourned at 6:50pm
_____________________________
Anthony Meola Jr, Chairman
____________________________
Winthrop Handy
_____________________________
William Smith
Meeting Minutes ::: September 4, 2012
WEST BOYLSTON MUNICIPAL LIGHTING PLANT

Board of Light Commission, Regular Session Meeting Minutes,
September 4, 2012
Click here for a PDF Download.

Present: Board members, Winthrop Handy, Anthony Meola Jr, and William Smith, and GM Jonathan Fitch were present.

The meeting was called to order at 5:10 pm by Chairman Anthony Meola

Agenda: The Board approved the agenda.

Meeting Minutes: The Board reviewed and approved the meeting minutes dated August 8, 2012.
Solar PPA: WBMLP is considering a 20 year PPA’s with Borrego Solar for the energy output of a 4MW solar site on Paul X Tivnan Drive. Borrego offered the best PPA for WBMLP. WBMLP and Borrego’s attorney are working on a mutually agreeable PPA and IA. Town’s attorney and Borrego are working on completing and executing a land lease.

2012 Financial Statements: See attached draft income statement and bank balances for FY2012 to date.

The Board asked Mr. Fitch to explain the August 2012 payroll numbers of $62,592.93. The payroll amounts in the last week of August look too high. Mr. Fitch will check the numbers.

Rate Study: To be presented at a future meeting.

Princeton Wind Offer: PMLD is offering ownership in the Princeton wind farm project and prepared the attached proposal. WBMLP could purchase .25MW of the wind plant for a competitive price. This would add 569 MWh’s of renewable energy to our annual power supply at a cost comparable to what we currently pay for our energy supply.

Purchasing more wind would increase our overall renewable energy by 1%. More importantly, it would increase our class 1 renewable energy percent from 75% of the MA RPS mandate to 90% and help us meet the RPS standard if it becomes applicable to MLP’s.

The Board discussed the project and is interested in pursuing a contract for the output of the Princeton Wind Farm. Mr. Fitch stated that is was less expensive than our Berkshire Wind Project. Mr. Fitch will pursue the offer and present the Board a PPA at a future date.

115kV Substation Project: WBMLP and BMLD received bids for the transformers and switchgear. Bids for the hardware and equipment are due September 6th. The final bid for the installation and construction will be published in mid-September. A budget worksheet is attached highlighting the project costs to date. So far our bids closely match our original $2M budget. WBMLP expects the project to cost approx. $2.1M.

Bond financing of the project up to $2M is underway. So far WBMLP will finance $2M and pay the remaining amount from our depreciation account. The bond should be ready by September 26th. The Board asked if there is prepay penalty to the bond financing. Mr. Fitch stated that he would get that question answered.

Capital Project List: See attached list of proposed capital projects. The new garage will not require a site plan review. But the Planning Board recommends we invite the abutters and at least one planning board member to discuss the new garage.

Oakdale Hydro: Arbitration is currently underway. WBMLP and MWRA are currently selecting three arbitrators to decide our billing dispute.

Other: The Board request to know how many customers utilize electronic and auto debit. Mr. Fitch will provide that information to the Board members by email.

The meeting adjourned at 7:10pm
_____________________________
Winthrop Handy, Chairman
_____________________________
Anthony Meola Jr,
_____________________________
William Smith
Meeting Minutes ::: August 8, 2012
WEST BOYLSTON MUNICIPAL LIGHTING PLANT

Board of Light Commission, Regular Session Meeting Minutes,
August 8, 2012.
Click here for a PDF Download.

Board of Light Commission, Regular Session Meeting Minutes, August 8, 2012
Present: Board members, Winthrop Handy, Anthony Meola Jr, and William Smith, and GM Jonathan Fitch were present. Selectman John Hadley and Jared Connell from Borrego were also present.
The meeting was called to order at 5:10 pm by Chairman Anthony Meola

Agenda: The Board approved the agenda.

Meeting Minutes: The Board reviewed and approved the meeting minutes dated July 10, 2012.
Solar PPA: The Town of West Boylston received two bids from solar developers to use/lease town land on Paul X. Tivnan Dr. Borrego and SPG Solar are the firms that responded with PPA’s for WBMLP’s Board to consider.

Mr. Fitch gave the board a summary of the two offers. The Board and Borrego discussed the offer. Questions about; what happens after the 20 year term ends, insurance on the equipment, equipment warranty, liability, maintenance activities, site preparation, experience with other MLP’s in MA, were discussed.

Mr. Fitch told the Board that WBMLP’s attorney provided a draft PPA to Borrego to comment on.
2012 Financial Statements: The Board reviewed the attached draft income statement and bank balances for FY2012 to date.

Rate Study: WBMLP’s rate study is still being prepared by Bruce Leymaster.
Princeton Wind Offer: Mr. Fitch gave the Board an offer letter from PMLD. PMLD is offering MLP’s ownership in the Princeton wind farm
project and prepared the attached proposal. WBMLP could purchase .25MW of the wind plant for a price lower than our Berkshire Wind cost.

Purchasing more wind would increase our overall renewable energy by 1%. More importantly, it would increase our class 1 renewable energy percent from 71% of the MA RPS mandate to 85% and help us meet the RPS standard if it becomes applicable to MLP’s.

The Board asked Mr. Fitch if the offer was good for WBMLP. Mr. Fitch stated that it was, when you considered the cost of our Berkshire and the fact that the offer price from PMLD comes with the REC’s. The REC’s would increase our RPS percentage and the total cost of the PPA is close to what we pay for energy delivered to WBMLP.

The Board will continue to consider the offer. PMLD will provide more information base on the interest from other MLP’s.

Terms & Conditions: WBMLP’s terms and conditions were last updated and submitted to the DPU in April 1999. One townhome association is questioning a critical term related to replacement of the existing electric service.

WBMLP received the attached legal opinion, related to our terms and conditions, dated July 20, 2012.

Mr. Fitch told the board he wanted to provide some form of notice to customers, when their service had to be replaced, so that they could plan accordingly.

115kV Substation Project: WBMLP and BMLD received bids for the transformers. Bids for the rest of the hardware and installation will be published and due in early September. A budget worksheet is attached highlighting the project costs. So far our bids are fairly closely matching our original budget. WBMLP expects the project to cost approx. $2,077,476. The bond financing is underway. WBMLP will finance $2M and pay the remaining amount from our depreciation account.

Oakdale Hydro: Arbitration is currently underway. A history of the dispute is attached.
Other: None

The meeting adjourned at 7:15pm
_____________________________
Winthrop Handy, Chairman
_____________________________
Anthony Meola Jr,
_____________________________
William Smith
Meeting Minutes ::: July 10, 2012
WEST BOYLSTON MUNICIPAL LIGHTING PLANT

Board of Light Commission, Regular Session Meeting Minutes,
July 10, 2012.
Click here for a PDF Download.

Board of Light Commission, Regular Session Meeting Minutes, July 10, 2012
Present: Board members, Winthrop Handy, Anthony Meola Jr, and William Smith, and GM Jonathan Fitch. Jim Goulet was also present.
The meeting was called to order at 5:10 pm by Chairman Winthrop Handy.

Agenda: The Board approved the agenda with one change, adding a discussion about the board structure.

Board Structure: The Board discussed the structure of the board. Based on past practice, the Chairman of the Board position rotates between board members after each election. Commissioner Meola is next in line to hold the position of chairman, Commissioner Handy becomes secretary, and Commissioner Smith becomes vice chairman.

Commissioner Smith made a motion to appoint Commissioner Meola as chairmen. Commissioner Handy seconded the motion, all three commissioners voted in favor of appointing Commissioner Meola chairman, Commission Handy secretary, and Commissioner Smith vice chairman.
Meeting Minutes: The Board reviewed and approved the meeting minutes dated June 5, 2012.

2011 Financial Audit: Mr. Fitch introduced James Goulet from Goulet, Salvidio & Associates P.C. our accounting firm. Mr. Goulet presented the Board the completed 2011 annual financial audit of WBMLP and its solar cooperative.

2012 Financial Statements: The board reviewed the attached summary and draft income statement for FY2012 to date.

Rate Study: The rate study by Bruce Leymaster is still underway. He is currently preparing a report based on reallocating the unbundled rate components to reflect our current expenses. The Board is expecting annual reviews of the rates and the development a multiyear budget/plan based on the rate study.

Wages: Effective July 1, 2012, the line-workers received a 2.5% hourly wage increase per our bargaining agreement. Mr. Fitch asked the Board to consider adjusting the office staff by the same increase (2.5%). The impact to the budget is approximately $6k. The Commissioners discussed the fact that previous wages increases for the office staff and foreman matched the same amount as the line-workers.

Commissioner Handy made a motion to approve a 2.5% wage increase for the office staff including the general foreman. Commissioner Smith seconded the motion. All three commissioners voted in favor of approving the 2.5% wage increase for the office staff and general foremen.
Terms & Conditions: WBMLP’s terms and conditions were last updated and submitted to the DPU in April 1999. One townhome association is questioning a critical term related to replacement of the existing electric service.

Mr. Fitch informed the board that he was getting a legal opinion regarding the terms and condition and whether or not they required customers to pay for system upgrades like this.

115kV Substation Project: Mr. Fitch let the Board know that WBMLP and BMLD received (6) 15kV switchgear bids on June 29th, the lowest cost came in at $1,540,000. Bids for the transformers are due July 12th and are expected to cost $800,000 each. Bids for the rest of the hardware and installation will be published and due in August. The last bid for construction and installation will be completed once the transformer bid is selected and the actual dimensions are known.

Capital Project List: The GM gave the Board an update on the list of capital projects that are either underway or pending approval.
Oakdale Hydro: The GM let the Board know that arbitration is in progress.

Other: None

The meeting adjourned at 7:10pm
_____________________________
Winthrop Handy, Chairman
_____________________________
Anthony Meola Jr,
_____________________________
Meeting Minutes ::: June 5, 2012
WEST BOYLSTON MUNICIPAL LIGHTING PLANT

Board of Light Commission, Regular Session Meeting Minutes,
June 5, 2012
Click here for a PDF Download.

Board of Light Commission, Regular Session Meeting Minutes, June 5, 2012
Present: Board members, Winthrop Handy, Anthony Meola Jr, and William Smith, and GM Jonathan Fitch. Bruce Leymaster was also present.
The meeting was called to order at 5:13pm by Chairman Winthrop Handy.

Agenda: The Board approved the agenda without changes.

Meeting Minutes: The Board reviewed and approved the meeting minutes dated May 15, 2012.

Bank Balances: The Board reviewed the bank balances as of April 30, 2012. See attached list of bank balances.

2012 Financial Statements: The board reviewed the attached summary and draft income statement for FY2012 to date.

2011 Financial Audit: Mr. Fitch told the Commissioner’s the 2011 annual financial audit was still underway and would be complete by the end of next week.

Rate Study: The GM let the Board know that WBMLP’s last rate study was in 2009. Every three years or so, it is appropriate to review rates to determine if the MLP electric rates are fair, consistent, and appropriately recovering expenses.

As in 2009, WBMLP contracted with Bruce Leymaster to conduct a rate study. Bruce gave the GM and Board an update on the rate study and presented a draft study. The Board discussed the rate study with Bruce. The Board would like to conduct annual reviews of the rates and develop a multiyear budget/plan based on the rate studies.

115kV Substation Project: The bids for the transformers and 15kV switchgear are published. Bids are due June 29th. Bids for the rest of the hardware and installation will be published soon.

Capital Project List: The GM gave the Board an update on the list of capital projects that are either underway or pending approval.

The GM recommends the replacement of the 1998 Chevrolet/Posi-plus bucket truck. This bucket truck is the oldest truck in our fleet, at 14 years old. WBMLP will donate the bucket truck to the DPW department in as-is condition.

WBMLP received two “Material Handler Buck Truck” bids for the size and type of truck we need to replace. One of the two bids meet all of our bid specifications. It also has positive references from other MLP’s and the service and maintenance experience is great.

The Board discussed the bids and truck specifications. The Board voted 3-0 in favor of purchasing the material handler truck based on the Kiley bid submittal.

Oakdale Hydro: The GM let the Board know that arbitration activities will begin June 11th if no settlement is reached by that date.

Other: None

The meeting adjourned at 7:20pm
_____________________________
Winthrop Handy, Chairman
_____________________________
Anthony Meola Jr,
_____________________________
William Smith
Meeting Minutes ::: May 15, 2012
WEST BOYLSTON MUNICIPAL LIGHTING PLANT

Board of Light Commission, Regular Session Meeting Minutes,
May 15, 2012.
Click here for a PDF Download.

Board of Light Commission, Regular Session Meeting Minutes, May 15, 2012
Present: Board members, Winthrop Handy, Anthony Meola Jr, and William Smith, and GM Jonathan Fitch.
The meeting was called to order at 5:10pm by Chairman Winthrop Handy.

Agenda: The Board approved the agenda without changes.

Meeting Minutes: The Board reviewed and approved the meeting minutes dated April 17, 2012.

Bank Balances: The Board reviewed the bank balances as of March 31, 2012 and April 30, 2012. See attached list of bank balances.

2012 Financial Statements: The GM gave the Board the attached revenue summary and draft income statement for Q1, FY2012. The Board reviewed the revenue summary and draft income statement for Q1, 2012.

2011 Financial Audit: The GM let the Board know that the 2011 annual financial audit is still underway and would be completed soon. The delay is due to the solar coop financial audit.

Special Municipal Employee: Chairman Handy requested the GM to request the Board of Selectman to appoint the Board of Light Commissioners as “special municipal employees’ at its next meeting on May 16, 2012.

This designation, according to the state’s ethics commission, will allow light commissions to run and hold other public office and represent their constituencies related to other unrelated matters.
Indemnification: Commissioner Smith requested the GM to provide the Board with information regarding the; Indemnification of General Managers under the Massachusetts Tort Claims Act (MTCA).

The GM requested Attorney Scobbo to provide background information on the Board’s ability to indemnify past and present GM’s. This indemnification does not apply to wrongful or illegal acts by any GM, but protects the GM’s from frivolous civil law suits.

115kV Substation Project: The project to replace our substation will start in August/September. WBMLP’s share of the project cost is approximately $2M. We expect to finish the project by March 2013.

The Board discussed and prepared information for the annual Town Meeting is May 21, 2012, 7:00pm. WBMLP will include warrant article 17 to finance the project. The draft presentation describing the project and financial impact was reviewed and discussed.

Oct 2011 Storm: The GM informed the Board that WBMLP received $14,544 from FEMA/MEMA for the repair costs associated with the Oct 2011 Storm.
Capital Project List: The Board reviewed the attached list of proposed capital projects. The focus of the capital project discussion revolved around the following projects.

• Computers and network equipment replacement
• Brick cleaning, pointing, and sealing
• Loading dock wall
• Trim painting
• AC Units for main office
• Material Handler Buck Truck Bid – due May 25th

The GM stated that the computer equipment replacement project was underway. WBMLP’s server recently crashed and the computer workstations where originally purchased in 2006.
The GM let the Board know that he was soliciting additional quotes for siding as an alternative to painting the building trim. The GM also stated that he seek proposals from the regional Tech high school to replace the front door woodwork. The GM is seeking additional brick cleaning quotes.

The GM asked the Board to vote on authorizing the main office AC project. The project replaces 10 year old portable ASC units with a new permanently mounted split unit system in the main office only.

The board unanimously voted in favor of approving the main office AC project.
Employee Health Insurance: The Town received the new health insurance rates for 2012/13. The rates will remain the same for all health plans. WBMLP’s currently contribution is 80%.

Retiree Health Insurance: WBMLP provides retire health insurance to (15) retired employees. Based on the current contributions from WBMLP this cost approximately $67,000 annually. Life insurance is provided to (10) retired employees and cost approximately $400.00 annually.

The GM requested the board to begin discussions on the retiree health benefit’s contribution amounts. The percent contributed by WBMLP varies from 73% - 87% and is based on a fixed amount per type of coverage. The GM recommends the board match the retiree health contribution by the Town, which is 60/80/80%.

Oakdale Hydro: The GM stated that arbitration activities will begin June 11th if no settlement is reached with MWRA by that date.

Other: Commissioner Handy requested the GM to put together a welcome package for new businesses. This would provide information that could lead to more businesses locating in West Boylston.

The meeting adjourned at 7:05pm

_____________________________
Winthrop Handy, Chairman
_____________________________
Anthony Meola Jr,
_____________________________
William Smith
Meeting Minutes ::: April 17, 2012
WEST BOYLSTON MUNICIPAL LIGHTING PLANT

Board of Light Commission, Regular Session Meeting Minutes,
April 17, 2012
Click here for a PDF Download.

Board of Light Commission, Regular Session Meeting Minutes, April 17, 2012
Present: Board members, Winthrop Handy, Anthony Meola Jr, and William Smith, and GM Jonathan Fitch.
The meeting was called to order at 5:10pm by Chairman Winthrop Handy.

Agenda: The Board approved the agenda without changes.

Meeting Minutes: The Board reviewed and approved the meeting minutes dated March 13, 2012.
Bank Balances: The Board reviewed the bank balances as of March 31, 2012

2012 Financial Statements: The Board reviewed the financial summary of March 2012, the income statement as of the end of January 2012, and the draft budgets for FY2012 and 2013.

2011 Financial Audit: Mr. Fitch let the Board know the 2011 annual financial audit was still underway.

115kV Substation Project: The project to replace our substation will start in August/September. WBMLP’s share of the project cost is approximately $2M. We expect to finish the project by March 2013.

Mr. Fitch stated that he will prepare a presentation of the project for the annual Town Meeting on May 21, 2012, 7:00pm. The Commissioners discussed going to the annual town meeting to assist in the presentation.

WBMLP has a warrant article to finance the substation project. This is least costly method to finance the project but it does require 2/3 voter approval at Town Meeting. WBMLP will make its share of the $450k down-payment for the transformer order within the next 1-2 months.
Capital Project List: See attached list of proposed capital projects.

• Computers and network equipment replacement
• Brick cleaning, pointing, and sealing
• Trim painting
• AC Units for main office

The board discussed the various projects related to the office and building. The board wants the GM to see about additional discounts for the office computers if we pay up-front. The board inspected the exterior of the facility and asked for options like vinyl, aluminum, and fypon type materials for the trim and finish work. Commissioners suggested WBMLP contact Orciani Welding for railings around the loading dock and Wellmark for a quote to cover all the trim.

Retiree Health Insurance: Currently, WBMLP provides health insurance to (15) retired employees. Based on the contributions from WBMLP this cost us approximately $67,000 annually. Life insurance is provided to (10) retired employees and cost approximately $400.00 annually. The board should discuss retiree health benefit’s contribution. The percent contributed by WBMLP varies from 73% - 87%. Current employee contributions by the Town are 60/80/80%.

Mr. Fitch asked the board to consider the WBMLP contribution percentage at future meetings. He wanted the board to consider matching the town percentages and believe that the board wanted to accomplish this goal sometime in the future.

Oakdale Hydro: MWRA is still evaluating our demand.

HB3896: HB3896 mandates that existing MLP’s charge its customers a renewable energy and conservation charge and require the MLP’s to meet the states RPS standard. In order to meet the requirements of this proposed bill, WBMLP would have to increase rates 6% to collect the $550k in new mandates. WBMLP continues to watch the progress of this bill.

Commission Smith asked if WBMLP contacted Senator Chandler and that she may be helpful as well. Mr. Fitch said he would contact Senator Chandler immediately and ask for her support to oppose HB3896

Other: The next meeting will be May 15 to prepare for the annual town meeting presentation on May 21. Following that meeting the Board will like to schedule regular meetings on the 1st Tuesday of each month.

The meeting adjourned at 7:05pm

_____________________________
Winthrop Handy, Chairman
_____________________________
Anthony Meola Jr,
_____________________________
William Smith
Meeting Minutes ::: March 13, 2012
WEST BOYLSTON MUNICIPAL LIGHTING PLANT

Board of Light Commission, Regular Session Meeting Minutes,
March 13, 2012.
Click here for a PDF Download.

Board of Light Commission, Regular Session Meeting Minutes
March 13, 2012
Present: Board members, Winthrop Handy, Anthony Meola Jr, and William Smith, and GM Jonathan Fitch.
The meeting was called to order at 5:10pm by Chairman Winthrop Handy.

Agenda: The Board approved the agenda without changes.

Meeting Minutes: The Board reviewed and approved the meeting minutes dated February 7, 2012.

Bank Balances: The Board reviewed the attached bank balances as of February 29, 2012.

Financial Audit: The 2011 annual financial audit is underway. The Board reviewed the draft 2011 income statement. The GM provided the Board with a shortened version of February’s electric revenues and payroll expenses. The Board liked this shorter version of the monthly cash flow and would like to see it monthly.

115kV Substation Project: The project is fully permitted. WBMLP and BMLD will go out to bid for the various electrical equipment and construction activities soon. WBMLP’s project cost is approximately $2M. We expect to start work on the project in July/August 2012 and finish by January 2013.

The Board of Selectman approved the inclusion of a warrant article at the next annual Town Meeting to finance the substation project through a traditional bond. This is least costly method to finance the project but it does require 2/3 voter approval at Town Meeting.

2011 Annual Report: See attached draft. The Board reviewed the 2011 Annual Report and the GM will submit to the town.

Capital Project List: See attached list of proposed capital projects. The new garage and (2) bucket trucks are the next largest capital expenditures.

Generator and Furnace: The new generator and natural gas furnace is installed and operational.
Solar Project Proposal: The Town is expected to issue an RFP for the private use/development of the Town’s 35 acre lot on Paul Tivnan Drive.

OPED Trust: Post-employment benefits to retirees from WBMLP include health insurance and life insurance. Currently, WBMLP provides health insurance to (15) retired employees. Based on the contributions from WBMLP this cost us approximately $67,000 annually. Life insurance is provided to (10) employees and its cost approximately $400.00 annually. At some time in the future, the board should discuss retiree health benefit’s contribution. The percent contributed by WBMLP varies from 73% - 87%. I would recommend the Board set the percentage equal the current employee contributions by the Town (60/80/80).

Both of these post-employment benefits are considered unfunded liabilities and our accountants are recommending the use of an OPEB trust account. The amount we contribute to an OPEB trust account is the combination of $68k, the normal amount we pay annually in contributions, plus the amortize amount per year to create a trust account to the point it is self-sufficient.
Groton, Shrewsbury, Boylston, and Paxton have established an OPEB fund. WBMLP
The Board continued their discussion on this topic and no decision was made. Commissioner Meola pointed out that the trust is irrevocable so he has concerns about earmarking that money for one use. The GM will get WBMLP’s accounting firm to come speak to the board about this subject at a future date.

Oakdale Hydro: MWRA is still evaluating our demand.

HB3896: HB3896 mandates that existing MLP’s charge its customers a renewable energy and conservation charge and require the MLP’s to meet
the states RPS standard. In order to meet the requirements of this proposed bill, WBMLP would have to increase rates 6% to collect the $550k in new mandates. WBMLP continues to watch the progress of this bill.

Other: Energy Audit at Library.

The meeting adjourned at 7:45pm

_____________________________
Winthrop Handy, Chairman
_____________________________
Anthony Meola Jr,
_____________________________
William Smith
Meeting Minutes ::: February 7, 2012
WEST BOYLSTON MUNICIPAL LIGHTING PLANT

Board of Light Commission, Regular Session Meeting Minutes,
February 7, 2012, 5:00pm.
Click here for a PDF Download.

Present: Board members, Winthrop Handy, Anthony Meola Jr, and William Smith, and GM Jonathan Fitch. Representatives from SPG Solar were present. Resident Mark Brodeur was also present.
The meeting was called to order at 5:05pm by Chairman Winthrop Handy.

Agenda: The Board approved the agenda without changes.

Meeting Minutes: The Board reviewed and approved the meeting minutes dated January 24, 2012.

Solar Project Proposal: WBMLP received a preliminary PPA proposal from SPG Solar who is proposing to install a large scale solar plant on the end of Century Drive. The proposed size is 4MW and would generate approximately 4.6M kWh’s annually.

SPG Solar representatives presented its 4MW project proposal on Century Drive to the Board. SPG Solar proposes to sell WBMLP, through a PPA, all of the output over 20 years. The SPG Solar proposal presented to the Board is attached.

The Board asked various questions about the number of projects installed, experience, years in business, whether or not the solar panels are manufactured in the U.S., the acreage of the site, etc.

The Board also inquired about business references, the panel warranty, and the permit process.
SPG Solar will meet next with representatives from the various Town Board’s, at a round table meeting, to discuss the permitting process.

OPED Trust: Mr. Fitch requested the Board to consider establishing an OPEB trust fund. An OPEB trust fund is established to fund post-employment benefits to retired employees. WBMLP’s OPEB payment schedule was determined by an actuarial and our obligation at the end of 2010 was $447,780. The annual liability or expense payment for OPEB benefits is currently recognized on a “pay as you go” basis.

This is now an unfunded liability on our balance sheet. WBMLP can transfer funds annually to the trust and eventually the OPEB trust fund will be fully funded and self-supporting. The amount required to totally fund this liability is approximately $2.3M.
Groton, Shrewsbury, Boylston, and Paxton established OPEB fund.

The Board discussed the reasons why this is required, the need, where the money would come from, and how secure/risky the investments would be. Mr. Fitch indicated that the some money had been put aside already for “insurance” type purposes and that this money could be dedicated and transferred to the OPEB fund to establish it. The Board wanted to discuss this more at the next meeting.

HB3896: Mr. Fitch gave the Board information and the attached analysis of the financial impacts of House Bill 3896. The bill was originally filed to help communities form their own MLP, but it has been amended in committee to mandate existing MLP’s charge its customers a renewable energy and conservation charge and require the MLP’s to meet the states RPS standard. In order to meet the requirements of this proposed bill, WBMLP would have to increase rates 6% to collect the $550k in new mandates.

Mr. Fitch is working with MEAM and West Boylston’s legislator, Representative O’Day to oppose the amended language.

Other: None

The meeting adjourned at 7:30pm
_____________________________
Winthrop Handy, Chairman
_____________________________
Anthony Meola Jr,
_____________________________
William Smith
Meeting Minutes ::: January 24, 2012
WEST BOYLSTON MUNICIPAL LIGHTING PLANT

Board of Light Commission, Regular Session Meeting Minutes,
January 24, 2012.
Click here for a PDF Download.

Board of Light Commissioner
January 24, 2012, 5:00pm, Regular Session Meeting Minutes
Present: Board members, Winthrop Handy, Anthony Meola Jr, and William Smith, and GM Jonathan Fitch
The meeting was called to order at 5:15pm by Chairman Winthrop Handy.

Agenda: The Board approved the agenda without changes

Meeting Minutes: The Board reviewed and approved the meeting minutes dated December 20, 2011 and October 26, 2011.

Budget: Mr. Fitch gave the Board, WBMLP’s latest draft income statement and balance sheet as of November 2011 and bank balances as of December 31, 2011.
FY2011 Annual Audit: The annual financial audit is underway.

OPED Trust: Mr. Fitch requested the Board to consider establishing an OPEB trust fund. The fund is set up to provide post-employment benefits to retired employees. WBMLP’s OPEB payment schedule was already determined by an actuarial and our obligation at the end of 2010 was $447,780.

WBMLP currently recognize the cost of providing these benefits on a “pay as you go” basis. This creates an unfunded liability on our balance sheet. We can transfer the amount due annually to the trust and eventually the OPEB trust fund will be fully funded and self-supporting. The amount required to totally fund this liability is approximately $2.3M.

The Board will consider this request and asked the GM to find out who else is doing this.
MMWEC Voting Rep’s: Given the change in GM and Board, WBMLP should consider designating new voting representatives. The general manager should be the primary, follow by the three board members as 1st, 2nd, and 3rd voting representative.

The Board voted and approved the GM as voting representative and Board members as 1st, 2nd, and 3rd alternatives.

Stony Brook 3 Investment: WBMLP is a project member in SB3 power plant project. SB3 is a natural gas fueled power plant proposed on MMWEC’s property in Ludlow MA. MMWEC will soon spend the total amount approved to develop and permit the project. The project is on hold until the economy improves and full subscription to the total size is achieved. The project members would like to continue funding and extending the building permits for an additional amount of time.
The board discussed continuing WBMLP’s involvement and investment in the project. The Board thinks it is still a good investment. All three board members voted in favor to fund the extension of project permits.

New Emergency Generator: The emergency generator project is underway and delivery of the generator and transfer switch will be Feb 24th.

New Natural Gas Furnace: The NG furnace project is also underway.

Garage Foundation: WBMLP hired an engineer to look at the old garage foundation and floor to determine if it is adequate for the truck load.

Capital Project List: Attached is a draft five year capital project plan.

Oakdale Hydro: WBMLP continues to try to resolve with MWRA the billing error in our Oakdale Hydro invoices. WBMLP is trying to recover the overcharged amount from April 2010 through April 2011.

Solar Project Proposal: WBMLP received a PPA proposal from the Century Drive property developer to install a large-scale solar generation facility. The size is 4MW and would generate 4.6M kWh’s annually.

The GM asked the Board to consider purchasing the energy output of a solar plant through a PPA over 20 years. WBMLP’s current percent from solar energy is 1%. A new 4 MW solar site would add approximately 8% more solar energy to our energy portfolio.

The Board expressed an interest in a solar PPA and the GM stated that he would ask developers to present a PPA offer to the Board at future meetings.

Other: None

The meeting adjourned at 7:00pm
Jonathan Fitch General Manager

_____________________________
Winthrop Handy, Chairman
_____________________________
Anthony Meola Jr,
_____________________________
William Smith,

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